hr-operations

Always-on employee HR Q&A agent. Answers policy and process questions 24/7, routes individual situations to named HR contacts. Generates weekly query reports for HR team. Activate for: HR question, policy question, employee self-service, benefits question, process question, where do I find, how do I, what is the policy, HR chatbot, HR help.

Persistent agent that automatically initiates structured knowledge capture when an employee resignation is confirmed. Calibrates capture intensity to the employee's role, tenure, and institutional knowledge risk. Ensures knowledge articles are produced and filed before the last day. Activate for: departure knowledge capture, resignation knowledge, offboarding knowledge, knowledge before they leave, institutional knowledge risk, exit knowledge capture.

Persistent agent that manages onboarding logistics for every new starter. Ensures no device is forgotten, no Day 30 check-in is missed, and no compliance training remains incomplete past its deadline. Activate for: onboarding automation, new hire workflow, new starter tracking, pre-boarding checklist, onboarding progress, Day 1 readiness, mandatory training completion, 30-60-90 milestone tracking.

Persistent agent that keeps all employee-facing HR policy documentation current, consistent, and findable. Monitors statutory rate changes in configured jurisdictions. Alerts HR when policies contain outdated information. Activate for: policy currency, policy update, statutory rate change, outdated policy, policy review schedule, employment law change, minimum wage update, policy audit.

Write and improve job descriptions with inclusive language. Activate for: job description, JD, job posting, role description, job advert, vacancy description, job specification, person specification, write a job description, improve job description, inclusive job description, job requirements, role requirements, hiring, recruiting, talent acquisition, position description, role profile, what to put in job description. NOT for: interview questions or scorecards (use interview-prep), offer letters (use draft-offer), compensation benchmarking (use comp-analysis).

Capture and structure institutional knowledge before it is lost. Activate for: institutional knowledge, knowledge capture, knowledge transfer, knowledge base article, knowledge management, preserve knowledge, what do they know, departing employee knowledge, exit knowledge, succession knowledge, tacit knowledge, undocumented knowledge, before they leave, knowledge interview, knowledge extraction, document what we know, knowledge at risk, knowledge map. NOT for: policy lookup or FAQ queries (use policy-lookup), onboarding plans (use onboarding), offboarding checklists (use offboard).

Assess internal candidates for roles and succession planning. Activate for: talent match, internal mobility, internal candidate, succession planning, succession, who should be promoted, internal promotion, internal hire, talent pipeline, high potential, HIPO, development plan for promotion, readiness assessment, role fit, candidate assessment internal, compare candidates, talent review, career pathway, promotion readiness, who is ready for next level. NOT for: external recruiting pipeline (use recruiting-pipeline), compensation benchmarking (use comp-analysis), org restructuring (use org-planning).

Structure offboarding processes and knowledge transfer. Activate for: offboarding, offboard, exit process, resignation, leaver, departing employee, employee leaving, last day, exit interview, notice period, handover plan, knowledge handover, departure checklist, systems access removal, final paycheck, P45, exit documentation, farewell, redundancy process, termination process, how to offboard. NOT for: onboarding plans (use onboarding), knowledge capture plans without a departure (use knowledge), performance reviews (use performance-review).

Draft reference letters and verify employment. Activate for: reference letter, reference, employment reference, character reference, professional reference, write a reference, employment verification, confirm employment, verify employment, salary verification, dates of employment, job title verification, reference request, provide a reference, reference template, letter of recommendation, HR reference, factual reference. NOT for: performance reviews (use performance-review), offer letters (use draft-offer), job descriptions (use jd).