production-schedule-writer

Production Schedule Writer

What This Skill Does

Writes a structured documentary production schedule from a list of scenes, interview subjects, and locations, organized by shooting day with time blocks, crew notes, and logistics flags.

When To Use This Skill

• You are planning a multi-day shoot and need to organize scenes, subjects, and locations into a coherent day-by-day schedule
• You want to present a schedule to a broadcaster, co-producer, or fixers that shows the production is properly planned
• You are a producer or line producer building out logistics from a director's wish list
• You want to check the feasibility of a shoot before committing to travel, crew, and locations

What You Need To Provide

Required: A list of everything that needs to be filmed: interview subjects (names and locations), observational scenes (location and approximate duration), and any special sequences; the total number of shooting days available; any fixed constraints (subject only available on specific dates, specific locations with access windows) Optional: Crew size and composition; travel logistics (flying between locations, overnight stays); whether filming is single-camera or multi-camera; known difficult sequences (crowd scenes, weather-dependent shots, sensitive access)

How the Assistant Approaches This

1. Groups scenes and subjects by location to minimize travel and maximize shooting efficiency — "location clustering" is the primary organizational principle
2. Within each day, sequences scenes in a logical shooting order: establishing shots before interviews, wide shots before close-ups, most technically demanding sequences when the crew is freshest
3. Assigns provisional time blocks to each sequence based on standard documentary production times, flagging which blocks are high-risk for overrun
4. Adds logistics notes (travel time, equipment needs, permit confirmation required) and flags days where contingency time should be built in

Output Format

Day-by-day schedule. Each day: Day number and date (if known), Location(s), Time blocks (formatted as a table with Start Time, Duration, Sequence Description, Notes). Followed by a Logistics Notes section (crew call times, travel, equipment), and an End-of-day Assessment (risk level for overrun). Total schedule summary at the end: shooting days, estimated total hours, and critical dependencies.

Quality Criteria

• All scenes and subjects from the input list are included — no omissions
• Scenes are clustered by location to minimize unnecessary travel
• Time blocks are realistic for documentary production (interviews typically 45–90 minutes, not 15; complex observational sequences typically 2–4 hours)
• High-risk sequences (weather-dependent, access-sensitive) are positioned where a contingency plan is possible
• Logistics notes address all standard production planning requirements

Example

Input

Documentary: A 55-minute film about urban beekeeping in a large city — featuring three beekeepers and their urban hives, one horticulture expert at a university, and one city planning official who manages green space policy.

Shoot: 4 days total (no fixed dates yet)

Subjects and scenes:

• Marcus Chen: rooftop beekeeper, city center. Interview + filming his hives. Has bees, so filming with protective gear required.
• Doris Ababio: community garden beekeeper, east end of city. Interview + filming garden + hives.
• Yusuf Petrov: industrial area beekeeper (former factory roof). Interview + hive filming + establishing shots of industrial surroundings.
• Dr. Helena Bauer: university entomologist. Talking-head interview in her lab. 30-minute interview only.
• Councilmember Alinta Watson: city hall or outdoor location. 20-minute interview on green space policy.
• B-roll needed: city skyline with hives visible, urban gardens, bees in flight, honey extraction (any subject)
• Opening sequence: time-lapse of dawn over the city — requires early morning setup

Crew: Director, camera, sound. Single camera. No overnight stays (all locations in same city).

Output

Production Schedule — Urban Beekeeping Documentary 4 shooting days | Single camera crew | All locations within city

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DAY 1 — City Center / University

Rationale: Group the most controlled, logistics-simple sequences on Day 1 to settle the crew and establish working rhythms before the more complex outdoor and hive sequences.

Time	Duration	Sequence	Notes
06:00	90 min	Time-lapse setup — city dawn sequence	Rooftop access required; confirm permit night before. Camera operator arrives early to set up time-lapse rig. Director and sound arrive 07:30.
08:00	30 min	Pack down time-lapse; travel to university	—
09:00	60 min	Interview: Dr. Helena Bauer, university lab	Controlled environment. Brief Dr. Bauer on running time. Camera: standard interview setup, lab background.
10:30	30 min	B-roll: university lab, specimens, equipment	While gear is still set up
11:00	30 min	Travel to city center
11:30	30 min	Setup: Marcus Chen rooftop	Confirm rooftop access and PPE (protective gear) for camera and sound operators.
12:00	90 min	Interview + hive filming: Marcus Chen, city center rooftop	Protective gear required for crew near hives. Interview first while bees are calm. Hive filming second. Best bee activity in warm midday — check weather forecast.
13:30	60 min	B-roll: city skyline with hive visible, rooftop context shots	—
14:30	WRAP

Day 1 Risk Level: Low–Medium. Weather is a variable for the dawn sequence and rooftop filming. Build 30 minutes of contingency into the afternoon if dawn sequence overruns.

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DAY 2 — Community Garden (East End)

Time	Duration	Sequence	Notes
09:00	30 min	Arrive and establish at community garden. Opening shots of garden before subjects arrive.	—
09:30	90 min	Observational filming: Doris Ababio in the garden — tending, moving through the space	Do not direct. Follow her routine.
11:00	75 min	Interview: Doris Ababio	Outdoor interview — position away from high-traffic paths. Check ambient sound (traffic, children playing).
12:30	45 min	Hive filming: Doris's hives in the garden	—
13:15	45 min	B-roll: garden wide shots, flowers, urban context, bees in flight	Bees in flight requires patience; allow full 45 minutes for usable footage.
14:00	30 min	Honey extraction sequence (if Doris agrees to demo)	Confirm in advance — this is optional.
14:30	WRAP

Day 2 Risk Level: Medium. Outdoor interview sound environment and weather are variables. If rain: reschedule hive filming; interview can proceed under shelter if available.

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DAY 3 — Industrial Area / City Hall

Time	Duration	Sequence	Notes
08:30	60 min	Establishing shots: industrial area surroundings — factory buildings, street level, environment	No access required — public area. Get this footage before Yusuf arrives.
09:30	30 min	Setup on Yusuf Petrov's roof; health and safety check	Industrial roof — confirm access, safety assessment, and fall protection requirements in advance with the building owner.
10:00	90 min	Interview + hive filming: Yusuf Petrov, factory roof	Interview first, hive filming second. This is the most visually distinctive location — allocate extra time for establishing shots of hives against the industrial skyline.
12:00	45 min	B-roll: views from roof, industrial context, additional hive detail	—
13:00	45 min	Travel to city hall + setup	Confirm interview room or outdoor location with Councilmember Watson's office in advance.
14:00	30 min	Interview: Councilmember Alinta Watson	Short, policy-focused interview. Set up quickly.
15:00	WRAP

Day 3 Risk Level: High. Industrial roof safety assessment is non-negotiable — if clearance is not confirmed 48 hours in advance, reschedule to Day 4 and use Day 3 as a buffer day. Councilmember interviews frequently run late or reschedule; build a 30-minute buffer before the call time.

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DAY 4 — Pickup Day / Contingency

Reserve Day 4 for: sequences delayed by weather or access on Days 1–3; additional observational filming with any subject; B-roll pickups (honey extraction, street-level bees, additional urban context); re-shooting or extending any interview that was cut short.

Do not fill Day 4 with primary sequences. Keep it as a real contingency day.

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Schedule Summary

Item	Detail
Total shooting days	4
Subjects filmed	5 (3 beekeepers, 1 expert, 1 official)
Locations	5 (city center rooftop, university, community garden, industrial roof, city hall)
Critical dependencies	Industrial roof safety clearance (Day 3); dawn time-lapse rooftop permit (Day 1); Councilmember availability (Day 3)
Highest-risk sequence	Industrial roof (Day 3) — safety assessment must be completed before filming is confirmed

Known Limitations

• Time block estimates are based on standard documentary production norms. Subjects who are first-time interviewees or who require significant rapport-building may need significantly more time. Add at least 30 minutes of padding for any subject the production has not filmed before.
• This schedule does not account for post-filming review, data management, or equipment charging time. In practice, crew days run longer than the shooting time shown here.
• Weather-dependent sequences (outdoor filming, hive activity) may require complete rescheduling. For productions with tight shoot windows, identify indoor alternative sequences for every weather-critical shoot day.
• The schedule assumes all access permissions and subject confirmations are in place. A schedule built on unconfirmed access is a wish list, not a production plan.

Related Skills

• location-scout-brief
• subject-research-brief
• archival-footage-brief