grant-narrative-writer

Grant Narrative Writer

What This Skill Does

Writes a grant proposal narrative for a media project applying to a public broadcaster fund, arts council, national film institute, or foundation, covering project description, significance, approach, and impact.

When To Use This Skill

• You are completing an application to a public arts funding body, national film fund, or broadcaster development fund
• A foundation or cultural institution has asked for a narrative section alongside a budget and CV
• You need to translate a creative project concept into the formal language funders expect
• You are applying to a fund for the first time and need to understand how to frame a media project for a grant panel

What You Need To Provide

Required: Project title and format, a description of the project (2–4 sentences), the specific funder you are applying to and their stated priorities or criteria, the project's current stage and what the grant would fund.

Optional: Director or producer biography highlights, the project's cultural or social significance, planned distribution or public impact, co-funding already secured, comparable funded projects, any relevant production track record.

How the Assistant Approaches This

1. Reads the funder's stated priorities and frames the project's significance through that lens — what specific criterion does this project meet, and why? — without misrepresenting the project to fit a narrative it does not genuinely support
2. Writes the project description section in the funder's expected register: more formal than a pitch deck, evidence-led where possible, specific about creative and editorial choices rather than vague about "exploring themes"
3. Addresses the impact and distribution section in concrete terms: who will see this project, where, when, and why that matters to the funder's mandate
4. Closes with a "Next Step" note specifying the immediate action before submitting: which section needs real distribution evidence added, whether a budget narrative is required separately, and the application deadline to calendar

Output Format

Grant narrative document: Project Description (150–200 words), Significance and Context (150–200 words), Creative Approach (150–200 words), Impact and Distribution (100–150 words). Total 600–750 words. Formal but readable register — this is not a pitch, it is an application. Third person or first person depending on funder convention (default: first person). Each section is usable independently if the application form has separate fields. Output ends with a "Next Step" note: which section is weakest without additional real-world evidence, what to prepare before submitting (budget narrative, director bio, co-funding letters), and a reminder to check the funder's exact word count limits.

Quality Criteria

• Project description is factual and complete — a panel member with no prior knowledge could understand the project from it alone
• Significance section names specific cultural, social, or artistic value — not generic claims about "raising awareness"
• Creative approach section describes specific filmmaking or editorial choices, not intentions
• Impact section names concrete distribution targets, audiences, and platforms — not vague claims about "reaching broad audiences"
• The funder's stated priorities are addressed explicitly, not assumed to be self-evident
• Output includes at least one concrete next action the user can take immediately (add real distribution evidence, prepare budget narrative, check funder word count limits before submitting)

Example

Input

Project: The Distance Runners — a feature documentary following three long-distance runners from East Africa competing in European marathon circuits over two seasons, exploring the economic infrastructure that surrounds elite African athletics Format: Feature documentary, ~90 minutes Funder: A national arts council development fund (emphasis on international co-production, underrepresented voices, cultural exchange) Stage: Development — script and research complete, director attached, applying for production funding What the grant funds: Principal photography (3 shoot weeks across 4 countries) Track record: Director's previous documentary screened at Hot Docs and CPH:DOX

Output

Grant Narrative — THE DISTANCE RUNNERS

Application to [Arts Council Name] — International Documentary Production Fund

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Project Description

THE DISTANCE RUNNERS is a feature documentary following three long-distance runners from Kenya and Ethiopia over two consecutive European marathon seasons. The film is structured around the competition calendar — from early winter training through to the final autumn marathons — and follows its subjects across four countries: Kenya (training), Germany, the Netherlands, and the United Kingdom (competition). The central lens of the film is economic: how the careers of elite African runners are managed, financed, and often exploited by the international athletics infrastructure. The three subjects have different relationships to that infrastructure — one is independently managed, one is under an exclusive European agency contract, one is transitioning between both — which allows the film to examine the same system from three distinct positions. The film has no narrator. The running speaks for itself.

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Significance and Context

Elite African distance running is one of the most visible and least examined phenomena in contemporary sport. Hundreds of millions of euros move through the marathon circuit annually; the athletes who generate most of that revenue frequently have limited control over the financial terms of their participation. This film is not the first to observe that tension — sports journalism has documented it sporadically — but it is, to our knowledge, the first feature documentary to follow specific athletes through the full economic arc of a professional season, from the training camps that are themselves a commercial product to the prize money structures that determine whether a runner can support their family.

The fund's emphasis on underrepresented voices and international co-production is directly served by this project. All three subjects are co-creators in the filmmaking process: their editorial input on how they are portrayed is built into the production agreement. The film has confirmed co-production interest from partners in Kenya and Germany.

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Creative Approach

The film's approach is strictly observational. We do not use expert interviews, graphics, or narration to explain the system — we film the system as it operates. We sit in the agency meetings. We film the contract signings and the moments when contracts are not signed. We are present for the arguments about start fees and the conversations between runners about what they are owed.

The visual grammar of the film is built around the physical specificity of distance running: the distances are real, the bodies are real, and the film uses long takes that respect the duration of what these athletes actually do. The edit will be structured chronologically by season, with the financial data presented as text overlaid on action footage — not as infographic, but as annotated reality.

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Impact and Distribution

THE DISTANCE RUNNERS has confirmed festival interest from CPH:DOX and IDFA following a preliminary approach. Distribution negotiations with a European sports broadcaster are at an exploratory stage and will progress following production. The film will be made available to athletics governing bodies and sports journalism organisations for educational use after the broadcast window. A companion short-form version (20 minutes) is planned for free streaming, targeted at secondary school and university sports and business programmes.

Known Limitations

• Grant narrative language conventions vary significantly by funder. Arts council language differs from broadcaster fund language, which differs from foundation language. The skill defaults to arts council register — adjust if applying to a broadcaster development fund or a private foundation.
• The impact section relies on the user having real distribution interest to report. If no distribution or broadcaster discussions have begun, this section will be weaker and panels will notice.
• The skill does not write budget narratives, which are usually a separate section in grant applications. Budget justification requires specific figures that must come from the user.

Related Skills

• investor-brief-writer
• crowdfunding-campaign-writer
• series-pitch-deck-writer