Ashby Automation

Ashby Automation

Automate your Ashby ATS recruiting operations directly from Claude Code. Create candidates, post jobs, manage applications, view interview schedules, and search your talent pipeline -- all without leaving your terminal.

Toolkit docs: composio.dev/toolkits/ashby

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Setup

1. Add the Rube MCP server to your Claude Code config with URL: https://rube.app/mcp
2. When prompted, authenticate your Ashby account through the connection link provided
3. Start automating your recruiting workflows with natural language

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Core Workflows

1. Manage Candidates

Create, list, search, update, and retrieve detailed candidate information.

Tools: ASHBY_CREATE_CANDIDATE, ASHBY_LIST_CANDIDATES, ASHBY_SEARCH_CANDIDATES, ASHBY_GET_CANDIDATE_INFO, ASHBY_UPDATE_CANDIDATE

Create a candidate named "Jane Smith" with email jane@example.com and LinkedIn profile https://linkedin.com/in/janesmith

Key parameters for ASHBY_CREATE_CANDIDATE:

• name (required) -- full name of the candidate
• email -- primary email address
• phoneNumber, linkedInUrl, githubUrl, websiteUrl -- contact/social profiles

Key parameters for ASHBY_SEARCH_CANDIDATES:

• email -- exact email match
• name -- partial name match

Key parameters for ASHBY_LIST_CANDIDATES:

• perPage (max 100) / cursor -- pagination
• syncToken -- for incremental updates since last sync

2. Create and List Jobs

Post new job openings and browse existing positions.

Tools: ASHBY_CREATE_JOB, ASHBY_LIST_JOBS, ASHBY_GET_JOB_INFO

Create a new "Senior Software Engineer" job in team dept-123 at location loc-456 with brand brand-789

Key parameters for ASHBY_CREATE_JOB:

• title (required) -- job title
• teamId (required) -- department/team ID (from list departments)
• locationId (required) -- office location ID (from list locations)
• brandId (required) -- employer brand ID (from list brands)
• defaultInterviewPlanId -- required to open the job for applications
• jobTemplateId -- pre-populate from a template

Key parameters for ASHBY_LIST_JOBS:

• perPage (max 100) / cursor / syncToken -- pagination and incremental sync

Note: Newly created jobs start in "Draft" status. You must set a defaultInterviewPlanId to open/publish the job.

3. Manage Applications

Create applications to connect candidates to jobs and track their progress.

Tools: ASHBY_CREATE_APPLICATION, ASHBY_LIST_APPLICATIONS

Apply candidate cand-abc123 to job job-xyz789 with source src-referral

Key parameters for ASHBY_CREATE_APPLICATION:

• candidateId (required) -- UUID of an existing candidate
• jobId (required) -- UUID of an existing job
• sourceId -- UUID of the application source (LinkedIn, Referral, etc.)
• creditedToUserId -- UUID of recruiter/referrer to credit
• interviewStageId -- place directly into a specific stage (defaults to first stage)

Key parameters for ASHBY_LIST_APPLICATIONS:

• perPage (max 100) / cursor / syncToken -- pagination and incremental sync

4. View Interview Schedules

List scheduled interviews with timing, interviewer, and candidate details.

Tool: ASHBY_LIST_INTERVIEW_SCHEDULES

Show me all upcoming interview schedules

Key parameters:

• perPage (max 100) / cursor -- pagination
• syncToken -- incremental sync for changed schedules

5. Candidate Notes

View internal notes, observations, and recruiter comments on candidates.

Tool: ASHBY_LIST_CANDIDATE_NOTES

Show me all notes for candidate cand-abc123

• Retrieves all notes added by recruiters and hiring team members
• Useful for reviewing interview feedback and internal assessments

6. Pipeline Reporting

Combine listing tools to build hiring pipeline reports.

Tools: ASHBY_LIST_CANDIDATES, ASHBY_LIST_APPLICATIONS, ASHBY_LIST_JOBS

List all applications to see the current state of our hiring pipeline

• Use syncToken for incremental data fetches (efficient for recurring reports)
• Combine candidate, application, and job data for full pipeline visibility
• Paginate through all results with cursor for complete datasets

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Known Pitfalls

• Jobs start in Draft: Newly created jobs via ASHBY_CREATE_JOB start in "Draft" status and cannot accept applications until a defaultInterviewPlanId is set and the job is opened.
• Four required fields for jobs: ASHBY_CREATE_JOB requires title, teamId, locationId, and brandId. Use list departments, locations, and brands endpoints to discover valid IDs.
• Candidate before application: A candidate must exist before creating an application. Always create or find the candidate first, then create the application.
• Cursor-based pagination: All list endpoints use cursor-based pagination with perPage (max 100) and cursor. You cannot jump to arbitrary pages -- you must iterate sequentially.
• syncToken for efficiency: Use syncToken from previous responses to fetch only changed records. This dramatically reduces API calls for recurring workflows.
• UUID format everywhere: All IDs (candidates, jobs, applications, stages) are UUIDs. Passing malformed IDs returns 400 errors.
• Search limitations: ASHBY_SEARCH_CANDIDATES supports exact email match or partial name match, but not combined queries or other fields. For broader searches, use ASHBY_LIST_CANDIDATES with pagination.

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Quick Reference

Tool Slug	Description
ASHBY_CREATE_CANDIDATE	Create a new candidate (requires name)
ASHBY_LIST_CANDIDATES	List all candidates with pagination and sync
ASHBY_SEARCH_CANDIDATES	Search candidates by email or name
ASHBY_GET_CANDIDATE_INFO	Get full candidate details (requires candidateId)
ASHBY_UPDATE_CANDIDATE	Update candidate profile information
ASHBY_LIST_CANDIDATE_NOTES	List internal notes for a candidate
ASHBY_CREATE_JOB	Create a job opening (requires title, teamId, locationId, brandId)
ASHBY_LIST_JOBS	List all jobs with pagination and sync
ASHBY_GET_JOB_INFO	Get full job details by ID
ASHBY_CREATE_APPLICATION	Apply a candidate to a job (requires candidateId, jobId)
ASHBY_LIST_APPLICATIONS	List all applications with pagination and sync
ASHBY_LIST_INTERVIEW_SCHEDULES	List scheduled interviews with pagination

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