minutes

Minutes

Single skill, three sub-actions: capture, share, email. The user names the action; if absent, ask.

Sub-actions

capture

Create or update a minutes doc for a meeting (past or in-progress).

1. Read config. Workspace MCP, drive_folders.minutes.
2. Identify the event (ID, URL, or fuzzy reference).
3. Locate or create the doc. Look for an agenda already linked in the event description (agenda link action). If found, append a "Minutes" section to that doc — agenda → minutes single-document flow. If no agenda exists, create a new Doc in drive_folders.minutes titled Minutes — <event title> — YYYY-MM-DD.
4. Structure the minutes:
   • Attendees (from the event)
   • Decisions made
   • Action items (with owner + due date if known)
   • Open questions
   • Notes / verbatim
5. Push action items to Todoist if any were captured. Use batch-create-tasks with the action-item rows. Confirm before pushing.
6. Update the event description (if not already linked) with the minutes doc link.

share

Share a minutes doc with the event's attendees via Drive permissions.

1. Identify the minutes doc and the event.
2. Resolve attendees from the invite list.
3. Set permissions (default role viewer for minutes; ask for commenter if the user wants follow-up discussion).
4. Confirm the share list before writing.

email

Email the minutes doc to attendees (or user-specified list) via Gmail.

1. Identify doc and recipients.
2. Compose with subject Minutes — <event title> — YYYY-MM-DD and a short body summarising decisions + action items, plus a link.
3. Send via workspace MCP's Gmail tool. Confirm before sending.

Notes

• Prefer the single-doc agenda → minutes flow when an agenda already exists. Do not create a duplicate doc unless the user explicitly asks.
• link action isn't separate here because capture always links the doc to the event automatically.
• Action items pushed to Todoist must be confirmed by the user — don't silently write tasks.