project-manager

Check for schedule and budget deviations

Initialize a new project with folder structure and scheduled tasks

Determine and suggest the next step based on dependencies

Send reminders for overdue tasks to executors

Review and update the project risk register

Generate weekly sprint progress report

Show current project status and next available steps

Synchronize and report on parallel workstreams (Phase 5)

Sends deadline reminder emails to task executors for overdue or approaching-deadline tasks. Checks Jira (or project-plan.md as fallback) for tasks with deadlines within 2 business days or already overdue, groups them by assignee, and sends personalized reminders via Gmail — autonomy level 1 (no PM confirmation required). Covers project tasks #13 (Phase 3, prototyping) and #23 (Phase 5, launch/marketing). Runs as a scheduled task (Mon–Fri, 10:00) or on demand via /remind-executors. Triggers RU: «напомни исполнителям», «проверь дедлайны», «coordinate-executors», «кто просрочил задачи», «отправь напоминания команде», «какие задачи горят», «напоминания о дедлайнах», «проверь просроченные задачи». Triggers EN: 'remind executors', 'check deadlines', 'send deadline reminders', 'who has overdue tasks', 'executor reminders', 'task reminders', 'overdue tasks', 'remind the team about deadlines', 'coordinate executors', 'deadline check'.

Coordinates project meetings: generates a structured agenda, creates a Google Calendar event, and prepares a protocol template. Covers 5 meeting types across the full project lifecycle — tasks #6, #15, #17, #20, #26. Meeting types: Go/No-Go (Phase 1, #6), Client Demo (Phase 3, #15), Sprint Planning (Phase 4, #17), Sprint Demo (Phase 4, #20), Launch Status Meeting (Phase 5, #26). Reads project context files (stakeholder-map, project-plan, progress reports) to auto-populate participants and agenda topics. Mode B: agent prepares a draft agenda, PM confirms before the Calendar event is created. Triggers EN: 'coordinate meeting', 'prepare agenda', 'schedule meeting'.

Generates an approval-letter.md email body and an email-tpl-approval.md template for Phase 2 — Planning. Reads project-plan.md, project-budget.xlsx, and resource-plan.md to compose a formal approval request addressed to all Approver-level stakeholders from stakeholder-map.md. Produces two artifacts: the letter email body (approval-letter.md) and the send-email template (email-tpl-approval.md). Covers task #12 of the project management agent. Mode B: agent prepares draft, PM reviews and confirms before sending. Email level 3 — requires PM confirmation. Triggers RU: «отправь план на согласование», «письмо на согласование плана», «согласуй план с заказчиком», «запроси утверждение плана», «generate-approval-letter», «составь письмо на согласование». Triggers EN: 'send plan for approval', 'approval letter for project plan', 'request plan approval', 'generate approval letter', 'plan sign-off email', 'get plan approved'.

Generates a detailed project budget (project-budget.xlsx) for Phase 2 — Planning, based on preliminary-estimate.xlsx and resource-plan.md. Produces a single baseline scenario structured by project phases and cost categories (team, infrastructure, GTM), with a contingency reserve as a separate line item. Covers task #9 of the project management agent. Mode B: agent prepares draft, PM reviews and approves. Triggers RU: «сформируй бюджет проекта», «подготовь детальный бюджет», «сделай бюджет по фазам», «бюджет проекта», «детализируй бюджет». Triggers EN: 'generate project budget', 'create budget', 'project budget', 'detailed budget', 'budget by phase', 'budget breakdown'.

Generates a change impact assessment file (change-impact-CR-001.xlsx) for Phase 4 — Development. PM describes a scope change request; the agent classifies the change (scope / budget / timeline / resource), analyzes impact on project-plan.md and project-budget.xlsx, calculates timeline delta, budget delta, and risk level (Low / Medium / High), then produces a two-sheet xlsx artifact with a summary and detailed breakdown. PM reviews the draft and makes the final approval decision. Covers task #21 of the project management agent. Mode B: agent prepares draft, PM decides. If approved — updates project-plan.md via generate-project-plan. Triggers EN: 'scope change request', 'change impact assessment', 'generate change impact'.

Generates a project charter from brief, stakeholder answers, and constraints. The charter is the first artifact of the Initiation phase. Once approved, it unlocks dependent tasks: generate-risk-register, generate-project-plan, generate-estimate. Accepts both structured briefs and free-form notes. Triggers RU: «сформируй устав», «подготовь устав проекта», «создай устав», «нужен устав проекта», «составь устав проекта», «устав проекта», «generate-charter», «сформируй charter». Triggers EN: 'generate charter', 'create project charter', 'build charter', 'draft project charter'.

Generates project management checklists for Phase 5 (Launch) and Phase 6 (Closure): launch readiness checklist (launch-checklist.md), technical readiness checklist (tech-readiness-checklist.md), and handover-to-operations checklist (handover-checklist.md). Covers tasks #22, #24, and #32 of the project management agent. Mode B: agent pre-populates base items from PMBoK-aligned templates and enriches with data from project-plan.md if available; PM reviews and finalizes. Checklist type is inferred from context; if ambiguous, agent asks. Triggers EN: 'launch checklist', 'tech readiness checklist', 'handover checklist'.

Generates a project closure report aggregating data from charter, plan-fact report, risk register, and lessons learned. Last artifact of the Closing phase. Summarizes project outcomes, deviations, realized risks, and lessons. Triggers RU: «сформируй отчёт о закрытии», «закрой проект», «подготовь closure report», «отчёт о закрытии проекта». Triggers EN: 'generate closure report', 'close project', 'project closure report', 'prepare closure report'.

Generates a communication plan from project charter, project plan, and stakeholder data. Includes stakeholder matrix (influence/interest), communication matrix, and escalation rules. Phase 2 artifact. In MVP stakeholders are extracted from charter; in P1 — from stakeholder-map.md. Triggers RU: «сформируй план коммуникаций», «подготовь comm-plan», «кому и как коммуницировать», «план коммуникаций», «создай план коммуникаций», «матрица стейкхолдеров», «generate-comm-plan», «коммуникационный план». Triggers EN: 'generate comm plan', 'create communication plan', 'build comm plan', 'stakeholder communication plan', 'comm plan'.

Generates a prototype comparison table (comparison-table.xlsx) for Phase 3 — Prototyping. PM describes 2–4 prototypes in chat; the agent structures evaluation criteria (standard set: technical feasibility, UX quality, cost, timeline, risk), proposes weights (customisable by PM), scores each prototype on a 1–5 scale, calculates weighted totals and provides a recommendation. Output: two-sheet xlsx file with a summary and a detailed scoring matrix. PM reviews the draft and makes the final selection decision. Covers task #14 of the project management agent. Mode B: agent prepares draft, PM decides. Triggers EN: 'compare prototypes', 'prototype comparison table', 'evaluate prototype options'.

Generates a preliminary timeline and budget estimate for an IT project (Phase 1 — Initiation). Reads available project files (client questionnaire, project charter, constraints, team list), applies analogy-based estimation using built-in agent knowledge of typical IT projects, and produces a three-scenario (optimistic / realistic / pessimistic) preliminary-estimate.xlsx artifact. Covers task #4 of the project management agent. Mode B: agent prepares draft, PM reviews and corrects. Triggers RU: «сформируй оценку сроков», «подготовь предварительную оценку бюджета», «оцени сроки проекта», «сделай оценку по аналогам», «предварительная оценка». Triggers EN: 'generate estimate', 'preliminary estimate', 'estimate timeline and budget', 'create project estimate', 'ballpark estimate'.

Generates a meeting protocol from free-form notes. Extracts decisions, action items, and plan changes. If project plan is available — links changes to WP-xxx/Mx IDs. Phase 3 artifact, but usable in any phase. Independent skill with no upstream dependencies. Triggers RU: «оформи протокол», «протокол встречи», «обработай заметки со встречи», «generate-meeting-protocol». Triggers EN: 'generate meeting protocol', 'meeting notes', 'meeting minutes', 'meeting protocol'.

Generates a plan-vs-actual report comparing planned and actual project data across three dimensions: timelines, budget, and scope (deliverables). Part of the Closing phase. Output feeds into generate-closure-report. Format: .md, manual data input via chat. Triggers RU: «сформируй план-факт», «подготовь отчёт план/факт», «сравни план и факт». Triggers EN: 'generate plan-fact report', 'plan vs actual', 'variance report'.

Generates a project plan from the approved charter, scope, and optional duration/resource estimates. The plan is the first artifact of the Planning phase. Once approved, it unlocks: generate-risk-register (mode: detailed) and generate-comm-plan (can run in parallel). Accepts both structured estimates and free-form descriptions. Triggers RU: «сформируй план проекта», «подготовь план», «составь project plan», «нужен план проекта». Triggers EN: 'generate project plan', 'create project plan', 'build plan', 'prepare project plan'.

Generates structured questionnaires for IT project management: a client requirements questionnaire (Phase 1 — Initiation) and a lessons-learned questionnaire for the team (Phase 6 — Closure). Also structures received answers for downstream skills. Triggers RU: «сформируй опросник», «подготовь опросник для заказчика», «создай бриф заказчику», «подготовь анкету по урокам», «структурируй ответы заказчика». Triggers EN: 'generate questionnaire', 'create client brief', 'prepare lessons questionnaire', 'structure stakeholder answers', 'prepare project brief'.

Generates a resource allocation plan (resource-plan.md) for Phase 2 — Planning, based on project-plan.md and team-list.md. Produces a role-by-phase FTE matrix with person-month calculations, rates (when available), external resources section, and a phase-load summary. Covers task #8 of the project management agent. Mode B: agent prepares draft, PM reviews and approves. Required input for generate-budget (#9). Triggers RU: «составь ресурсный план», «распредели ресурсы по проекту», «кто и когда работает», «ресурсный план проекта», «загрузка команды по фазам», «generate-resource-plan». Triggers EN: 'generate resource plan', 'resource allocation plan', 'create resource plan', 'team allocation by phase', 'staffing plan', 'who works when'.

Generates an incident response plan (response-plan-{id}.md) for Phase 5 — Launch. Covers task #27 of the project management agent. Handles mixed incident types: Technical (system failures, critical bugs, infrastructure), Operational (deployment failures, process breakdowns), and Business (KPI collapse, PR crises, legal issues). Classifies severity (Critical / High / Medium / Low) from PM description; enriches the plan with team and stakeholder data from project files. The plan includes: incident description, impact assessment, response team, root cause analysis, action plan with owners, resolution timeline, escalation path, communication plan, and post-incident tasks. Mode B: agent prepares draft, PM reviews and approves. Triggers EN: 'incident response plan', 'incident occurred', 'system down'.

Generates a risk register from project charter (initial mode) or enriches it with project plan data (detailed mode). Two modes: initial — phase 1 after charter approval; detailed — phase 2 after project plan approval. Triggers RU: «сформируй реестр рисков», «подготовь risk register», «обнови реестр рисков», «создай реестр рисков». Triggers EN: 'generate risk register', 'create risk register', 'update risk register'.

Generates a structured stakeholder map for IT project management (Phase 1 — Initiation). Reads available project files (client questionnaire, project charter, team list), extracts stakeholder data, and produces a stakeholder-map.md file with a summary table and narrative blocks per stakeholder. Triggers RU: «создай карту стейкхолдеров», «сформируй карту стейкхолдеров», «идентифицируй стейкхолдеров», «подготовь карту заинтересованных сторон», «кто стейкхолдеры проекта». Triggers EN: 'generate stakeholder map', 'create stakeholder map', 'identify stakeholders', 'stakeholder analysis', 'map project stakeholders', 'who are the stakeholders'.

Monitors project progress across 6 operational modes: sprint progress report, deviation check (schedule vs budget), launch stream synchronization, actual data collection for project closure, weekly status report (scheduled), and daily deviation check (scheduled). Reads project-plan, project-budget, and Jira data to produce structured reports. Triggers email notifications via send-email for deviations (level 2 draft) and weekly status (level 1 autonomous). Falls back to file-only output if Jira MCP is unavailable. Covers PM tasks #18, #19, #25, #28 and scheduled tasks weekly-status (Р1) and daily-deviation (Р2). Triggers EN: 'check progress', 'project status', 'weekly report'.

Internal service skill for delivering project emails via Gmail MCP. Activated automatically when any project management skill needs to send an email: deadline reminders (E6), weekly status reports (E7), approval requests (E3), client questionnaires (E1), deviation alerts (E4, E5), or meeting notifications (E8). Handles three autonomy levels: Level 1 sends immediately without confirmation, Level 2 sends with PM copied, Level 3 shows a draft and waits for PM approval. Converts .md attachments to .docx for external recipients using the Cowork docx skill. Falls back to a saved .md draft when Gmail is unavailable. Not triggered directly by users — activated by other agent skills passing email_type, recipients, body, and autonomy_level. RU triggers (from calling skills): 'отправить письмо', 'send-email', 'уведомить стейкхолдеров'. EN triggers: 'send email', 'notify stakeholders', 'deliver report'.