monitor-progress

Skill: monitor-progress

Monitors project execution across 6 modes — from sprint progress tracking to stream synchronization and final data collection. Reads Jira, project-plan, and project-budget. Generates structured reports; triggers email notifications for deviations and weekly status. Falls back gracefully when Jira is unavailable.

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Triggers

Russian: «проверь прогресс», «статус проекта», «отчёт по прогрессу», «еженедельный отчёт», «проверь отклонения», «отклонения по срокам/бюджету», «синхронизация потоков», «собери фактические данные», «данные для закрытия» English: "check progress", "project status", "progress report", "weekly status", "check deviations", "deviation report", "sync streams", "collect actual data", "closing data"

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Language Detection

• Request in Russian → templates *-ru.md, all outputs in Russian
• Otherwise → templates *-en.md, all outputs in English

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Modes

Mode	Task	Phase	Trigger type	Output
progress-report	#18	4	command	progress-report-{date}.md
deviation-check	#19	4	command / schedule (daily)	deviation-report-{date}.md + email E4
sync-streams	#25	5	command / schedule (weekly Mon, phase 5 only)	sync-report-{date}.md + email E5
actual-data	#28	6	command	actual-data-report.xlsx (schema)
weekly-status	Р1	3–5	scheduled (Mon 9:00)	weekly-status-{date}.md + email E7
daily-deviation	Р2	3–5	scheduled (Mon–Fri 9:00)	daily-deviation-{date}.md

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Input

Data	Required	Source
Mode (explicit or inferred)	yes	PM in chat or scheduled task prompt
project-state.md	yes	project root
project-plan.md	yes (most modes)	02-planning/
project-budget.xlsx	for deviation/closure	02-planning/
Jira sprint data	preferred	Jira MCP (fallback: PM provides manually)
Stream reports (sync-streams)	yes	reports/ — latest progress-report-*.md
All Jira data (actual-data)	yes	Jira MCP (fallback: PM provides)

Output

File	Path	Mode
progress-report-{date}.md	reports/	progress-report
deviation-report-{date}.md	reports/	deviation-check, daily-deviation
sync-report-{date}.md	reports/	sync-streams
actual-data-report.xlsx	06-closure/	actual-data
weekly-status-{date}.md	reports/	weekly-status
Email E4 (deviation deadline)	via send-email	deviation-check (level 2)
Email E5 (stream sync)	via send-email	sync-streams (level 2)
Email E7 (weekly status)	via send-email	weekly-status (level 1)

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Instructions

Step 1 — Determine Mode

Determine the mode from the PM's request or the scheduled task prompt.

Cues	Mode
"progress", "sprint tasks", "what's done", "task status"	progress-report
"deviations", "overdue", "behind schedule", "over budget"	deviation-check
"stream sync", "launch streams", "dev/marketing/ops status"	sync-streams
"actual data", "closing data", "final figures", "project closure"	actual-data
"weekly status", "weekly report", "статус недели", "еженедельный отчёт" — or scheduled prompt contains "weekly-status"	weekly-status
"daily check", "daily deviation", "ежедневная проверка" — or scheduled prompt contains "daily-deviation"	daily-deviation

If mode is ambiguous and the request came from PM in chat → ask: "Which report do you need?

1. Sprint progress — task completion status (Phase 4)
2. Deviation check — schedule and budget deviations (Phase 4)
3. Stream sync — dev/marketing/ops synchronization (Phase 5)
4. Actual data — final figures for project closure (Phase 6)"

Phase validation:

• sync-streams: only available in Phase 5. If current phase ≠ 5 → inform PM and stop. Message: "sync-streams is only available in Phase 5 (Launch). Current phase: {PHASE}. If you need current sprint progress data, use progress-report mode instead."
• actual-data: only available in Phase 6. If current phase ≠ 6 → inform PM and stop. Message: "actual-data collection is only available in Phase 6 (Closure). Current phase: {PHASE}."

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Step 2 — Read Project Context

Always read:

• project-state.md → project name, current phase, sprint number, last update date

Read per mode:

Mode	Files to read
progress-report	02-planning/project-plan.md
deviation-check, daily-deviation	02-planning/project-plan.md, 02-planning/project-budget.xlsx
sync-streams	latest reports/progress-report-*.md (last 1–2), 03-execution/launch-checklist.md
actual-data	02-planning/project-plan.md, 02-planning/project-budget.xlsx
weekly-status	02-planning/project-plan.md, latest reports/progress-report-*.md (if exists)

If files are not found → continue with available data, note missing files in the report with placeholder [DATA NOT AVAILABLE — fill manually].

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Step 3 — Query Jira (if available)

Attempt to retrieve data via Jira MCP:

Mode	What to query
progress-report	Current sprint tasks — status, assignee, completion %
deviation-check, daily-deviation	Overdue tasks, tasks at risk (due within 3 days)
sync-streams	Open tasks by epic/label per stream (dev, marketing, ops)
actual-data	All closed tasks: actual hours, completion dates, story points
weekly-status	Sprint velocity, completed vs planned, overdue count

Fallback if Jira MCP unavailable:

• Continue without Jira data
• Mark all Jira-dependent fields with the language-matched placeholder:
  • EN: [JIRA DATA UNAVAILABLE — fill manually]
  • RU: [JIRA НЕДОСТУПЕН — заполнить вручную]
• Notify in chat (match detected language):
  • EN: "Jira MCP unavailable — report generated with placeholders. Fill in Jira sections manually."
  • RU: "Jira MCP недоступен — отчёт сгенерирован с плейсхолдерами. Заполни разделы Jira вручную."

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Step 4 — Generate Report

Load the template matching mode and language:

Mode	Template (EN)	Template (RU)
progress-report	templates/progress-report-template-en.md	templates/progress-report-template-ru.md
deviation-check, daily-deviation	templates/deviation-report-template-en.md	templates/deviation-report-template-ru.md
sync-streams	templates/sync-report-template-en.md	templates/sync-report-template-ru.md
actual-data	templates/actual-data-report-schema.md	(same, bilingual schema)
weekly-status	templates/weekly-status-template-en.md	templates/weekly-status-template-ru.md

Populate all template sections with data from Step 2 + Step 3.

Deviation assessment rules:

• Schedule deviation: task overdue by >0 days → flag as deviation
• Budget deviation: actual spend > planned by >5% → flag as deviation
• Critical threshold: >10% schedule delay or >10% budget overrun → mark as CRITICAL
• No deviations found → for deviation-check and daily-deviation: write to logs/log.md "no deviations" and STOP (do not generate report file)

For actual-data mode:

• Output is an xlsx schema — generate the schema structure per templates/actual-data-report-schema.md
• Save as 06-closure/actual-data-report.xlsx (structure only; PM fills actual values from populated template or Jira export)

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Step 5 — Handle Email (where applicable)

Mode	Email template	Autonomy level	Condition
deviation-check	email-tpl-deviation-deadline-{lang}.md	2 (draft for PM)	Deviations found
sync-streams	email-tpl-deviation-sync-{lang}.md	2 (draft for PM)	Desync detected
weekly-status	email-tpl-weekly-status-{lang}.md	1 (autonomous)	Always
daily-deviation	—	—	None (no email)

Level 1 (autonomous): Generate email draft → pass to send-email for immediate dispatch. Level 2 (draft): Generate email draft in reports/email-draft-{mode}-{date}.md → notify PM: "Email draft ready — review and confirm before sending via send-email."

Load the matching email template, populate with report key findings, recipients from 01-initiation/stakeholder-map.md (or comm-plan.md).

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Step 6 — Save Files and Update State

1. Save the report file to the correct path (see Output table).
2. For actual-data mode: save 06-closure/actual-data-report.xlsx schema.
3. Update project-state.md:
   • Add artifact record with status completed and date.
   • For weekly-status: update field last_weekly_report.
   • For deviation-check/daily-deviation: update field last_deviation_check.
4. Write to logs/log.md: {DATE}: monitor-progress [{MODE}] — {RESULT}. Saved: reports/{FILENAME}
   • RESULT examples: "3 deviations found", "no deviations", "report generated", "Jira unavailable — manual fill needed"
5. Output to chat:
   • File saved path
   • Key findings summary (2–5 bullet points)
   • Email action (if applicable): "Email draft ready at reports/email-draft-{mode}-{date}.md"
   • If deviations are critical: "⚠️ CRITICAL deviation detected — immediate PM attention required."

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Templates

File	Purpose
templates/progress-report-template-en.md	Sprint progress report (EN) — Task #18
templates/progress-report-template-ru.md	Sprint progress report (RU) — Task #18
templates/deviation-report-template-en.md	Deviation report (EN) — Task #19, Р2
templates/deviation-report-template-ru.md	Deviation report (RU) — Task #19, Р2
templates/weekly-status-template-en.md	Weekly status report (EN) — Р1
templates/weekly-status-template-ru.md	Weekly status report (RU) — Р1
templates/sync-report-template-en.md	Stream sync report (EN) — Task #25
templates/sync-report-template-ru.md	Stream sync report (RU) — Task #25
templates/actual-data-report-schema.md	xlsx schema for actual data collection — Task #28
templates/email-tpl-deviation-deadline-en.md	Email E4 — deviation notification (EN)
templates/email-tpl-deviation-deadline-ru.md	Email E4 — deviation notification (RU)
templates/email-tpl-deviation-sync-en.md	Email E5 — stream desync notification (EN)
templates/email-tpl-deviation-sync-ru.md	Email E5 — stream desync notification (RU)
templates/email-tpl-weekly-status-en.md	Email E7 — weekly status distribution (EN)
templates/email-tpl-weekly-status-ru.md	Email E7 — weekly status distribution (RU)

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Dependencies

Reads (required):

• project-state.md — project name, phase, sprint number
• 02-planning/project-plan.md — planned milestones, tasks, deadlines
• 02-planning/project-budget.xlsx — budget plan (deviation modes)

Reads (optional):

• 01-initiation/stakeholder-map.md — email recipients
• 02-planning/comm-plan.md — communication preferences
• reports/progress-report-*.md — previous reports for trend comparison
• 03-execution/launch-checklist.md — launch readiness (sync-streams)

External actions:

• Jira MCP — sprint and task data (fallback: PM provides manually)
• send-email skill — email dispatch (E4 level 2, E5 level 2, E7 level 1)

Writes:

• reports/progress-report-{date}.md
• reports/deviation-report-{date}.md
• reports/sync-report-{date}.md
• reports/weekly-status-{date}.md
• reports/daily-deviation-{date}.md
• 06-closure/actual-data-report.xlsx
• project-state.md (status update)
• logs/log.md (action record)

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Constraints

• sync-streams mode is only available in Phase 5
• actual-data mode is only available in Phase 6
• Does NOT make decisions about deviations — generates report and notifies PM
• Does NOT update project-plan.md — PM decides how to respond to deviations
• For deviation-check and daily-deviation: if no deviations found, logs the check and stops — no report file created
• Fallback mode does not block report generation — produces report with placeholders
• One invocation = one mode; do not combine modes in a single run
• Email for weekly-status (E7, level 1) is sent autonomously — no PM confirmation required
• Email for deviation-check (E4) and sync-streams (E5) are level 2 — PM must confirm before sending