sharepoint

SharePoint

When to Use

• User asks to find, upload, download, or share files on SharePoint
• User mentions SharePoint sites, document libraries, or drives
• User wants to organize files or create folder structures
• User needs file metadata or sharing links
• User asks "where is the [X] document?" or "upload this to SharePoint"

Instructions

General Workflow

1. Identify the site. Use sharepoint_list_sites to discover available sites.
2. Find the drive. Each site has one or more document libraries (drives). Use sharepoint_list_drives to find the right one. The default library is usually named "Documents".
3. Navigate or search. Use sharepoint_list_files to browse folder contents, or sharepoint_search_files for keyword-based search.
4. Perform the operation. Upload, download, share, or get info as needed.

When to Download vs Share Links

• Download when you need to process, analyze, or transform the file content locally
• Share link when the user wants to send someone else access to the file
• Get file info when you just need metadata (size, modified date, author)

Uploading Files

• Always check if a file with the same name already exists before uploading
• After uploading, confirm the file path and optionally create a sharing link

Searching

• sharepoint_search_files searches across file names and content
• Use specific keywords rather than broad terms for better results

Tools

• sharepoint_list_sites — List all SharePoint sites accessible to the user
• sharepoint_list_drives — List document libraries within a site
• sharepoint_list_files — List files and folders within a drive or folder path
• sharepoint_download_file — Download a file's contents by drive ID and item ID
• sharepoint_upload_file — Upload a file to a specific drive and folder path
• sharepoint_search_files — Search for files by keyword across a site
• sharepoint_get_file_info — Get metadata for a specific file
• sharepoint_create_folder — Create a new folder in a drive
• sharepoint_share_file — Create a sharing link for a file

Attachment Tools

• download_attachment — Download from any attachment URL (Graph or DevOps)
• list_conversation_attachments — List files shared in Teams chats
• list_workitem_attachments — List attachments on an Azure DevOps work item

See Also

• teams — use teams_share_file to send SharePoint files in Teams chat