Documentation Organization

Documentation Organization Patterns

When working with documentation in a smart-docs managed project, follow these patterns to ensure consistency and enable AI agent integration.

Environment

The documentation folder path is available via SMART_DOCS_PATH environment variable.

Directory Structure

Organize documentation hierarchically by audience and topic:

docs/
├── index.md                    # Overview and navigation
├── getting-started/            # Onboarding content
│   ├── installation.md
│   └── quickstart.md
├── guides/                     # Task-oriented guides
│   ├── common-tasks.md
│   └── advanced-usage.md
├── reference/                  # API and technical reference
│   ├── api.md
│   └── configuration.md
└── contributing/               # For contributors
    └── guidelines.md

Conventions:

• Use kebab-case for file and folder names
• One topic per file
• Index files for navigation within sections
• Keep nesting to 2-3 levels maximum

Frontmatter Requirements

Every markdown file should have frontmatter with at minimum:

---
title: Human-Readable Title
description: Brief summary for search and previews
---

Auto-Load Configuration

For documents that should be automatically loaded into AI agent context:

---
title: Code Style Guide
description: Formatting and style rules for this project
autoLoad: true
autoLoadPriority: 3
agentRole: instructions
---

Field Reference:

Field	Type	Description
autoLoad	boolean	Set true to inject at session start
autoLoadPriority	number (1-10)	Lower = loads first
agentRole	string	reference, instructions, or example

What to Auto-Load

Good candidates for autoLoad: true:

• Project conventions and style guides
• Architecture decision records (ADRs)
• API design guidelines
• Critical setup instructions
• Glossary of project-specific terms

Avoid auto-loading:

• Lengthy tutorials or walkthroughs
• Full API reference documentation
• Historical changelogs
• Content that changes frequently

Writing for AI Agents

When writing documentation that will be consumed by AI agents:

1. Be explicit - State rules and conventions directly
2. Use examples - Show correct patterns alongside explanations
3. Structure consistently - Use headers, lists, and tables predictably
4. Avoid ambiguity - "Should" vs "must" matters
5. Keep it current - Outdated docs mislead agents

Example: Good Agent-Friendly Doc

---
title: API Response Format
autoLoad: true
agentRole: instructions
---

# API Response Format

All API endpoints MUST return responses in this format:

## Success Response

\`\`\`json
{
  "data": { /* response payload */ },
  "meta": {
    "timestamp": "ISO8601 date"
  }
}
\`\`\`

## Error Response

\`\`\`json
{
  "error": {
    "code": "ERROR_CODE",
    "message": "Human-readable message"
  }
}
\`\`\`

## Rules

- Never return raw arrays at the top level
- Always include `meta.timestamp`
- Error codes must be SCREAMING_SNAKE_CASE

Cross-Referencing

Use relative paths for links between documents:

See [Installation Guide](../getting-started/installation.md) for setup.

File Operations

When creating or modifying docs programmatically, use the smart-docs API:

• GET /api/docs/tree - List all documents
• GET /api/docs/content?path=<path> - Read a document
• PUT /api/docs/content?path=<path> - Update a document
• POST /api/docs/content - Create a new document
• DELETE /api/docs/content?path=<path> - Delete a document