project-awareness

Project Awareness

When users ask about projects, their status, or ownership, use Glean to quickly gather relevant context.

Tool Naming

See the glean-tools-guide skill for Glean MCP tool naming conventions.

When This Applies

Use this approach when users ask:

• "What's the status of [project]?"
• "Who owns [project]?"
• "What's happening with [project]?"
• "Where does [project] stand?"
• "Who's working on [project]?"
• Quick project context questions

BE SKEPTICAL

Not all project info is current or reliable. Before presenting information, evaluate:

Currency Test

• Is this information fresh?
• ✅ INCLUDE: Updated in last 2 weeks
• ⚠️ CONTEXT: Last 2-4 weeks (note it's aging)
• ❌ EXCLUDE: Older than 1 month (status likely stale)

Authority Test

• Is this from an official source?
• ✅ INCLUDE: From project lead, official docs, tracking systems
• ⚠️ CONTEXT: From team members (secondary source)
• ❌ EXCLUDE: Informal mentions, dated secondhand reports

Ownership Test

• Is the current owner clear?
• ✅ INCLUDE: Explicitly assigned owner in system
• ⚠️ CONTEXT: Appears to be owner but not confirmed
• ❌ EXCLUDE: Unknown or orphaned projects

Cross-Reference Check

• Do sources agree?
• ✅ INCLUDE: Multiple sources confirm status
• ⚠️ CONTEXT: Single source, note confidence level
• ❌ EXCLUDE: Conflicting information (needs clarification)

Filter Out:

• Projects that appear abandoned (no activity for >3 months)
• Status without context (just "active" is meaningless)
• Owner info you cannot confirm

If unsure: Mark as "Status Unknown - Recommend checking with [owner]"

Primary Approach

For quick context, use Glean chat:

chat "What is the current status of [project]? Who owns it and what are the recent updates?"

For deeper investigation, combine:

• search for project documentation
• employee_search for people
• meeting_lookup for recent discussions

Query Patterns

Quick Status

chat "Give me a 2-3 sentence status update on [project]."

Find Owner

employee_search "[project] lead OR owner"
search query="[project] owner OR lead" app="confluence"

Recent Activity

search query="[project]" updated="past_week" sort_by_recency=true

Current Work

search query="[project] in progress OR active" app="jira"

Output Format

For quick questions, respond concisely:

**[Project]**
- **Status**: [Active/Planning/Blocked]
- **Owner**: [Name]
- **Recent Update**: [What's happening]
- **Details**: [Link to main doc]

For more detail, include:

## [Project Name]

### Quick Status
| Attribute | Value |
|-----------|-------|
| Status | [Status] |
| Owner | [Name] |
| Last Updated | [Date] |

### Recent Activity
- [Activity 1]
- [Activity 2]

### Key People
- **Owner**: [Name]
- **Team**: [Team name]

### Key Links
- [Main doc]([link])
- [Tracker]([link])

Relationship to Commands

For comprehensive project context, suggest:

• /glean-project:project-handoff <name> - Generate complete handoff document
• /glean-docs:onboarding <topic> - Get up to speed on a team or area