dispute

Dispute — Issue/Dispute Management

Overview

Manages multi-domain disputes that can span property management, insurance, legal, financial, and vendor domains simultaneously. A single issue (e.g., water leak at Addison) can touch property damage, insurance claims, vendor remediation, tenant communication, and legal liability all at once.

API Configuration

Field	Value
Service	ChittyDisputes
Base URL	https://disputes.chitty.cc
Health	GET /health
Database	Neon PostgreSQL (ChittyLedger), schema: public

Dispute Types

Type	When to Use
PROPERTY	Physical property damage, maintenance, repairs
INSURANCE	Insurance claims, coverage disputes, adjuster interactions
LEGAL	Liability, breach of contract, negligence claims
FINANCIAL	Billing disputes, payment issues, cost overruns
TENANT	Tenant complaints, lease violations, move-out disputes
VENDOR	Contractor/vendor quality, timeline, payment disputes
HOA	HOA violations, special assessments, board disputes
REGULATORY	Code violations, permit issues, compliance failures

Severity Levels

Level	Criteria
CRITICAL	Active damage, safety hazard, imminent deadline
HIGH	Approaching deadline, significant financial exposure
MEDIUM	Standard priority, no immediate deadline pressure
LOW	Informational, monitoring only

Status Lifecycle

INTAKE → OPEN → INVESTIGATING → PENDING → ESCALATED → RESOLVED
                                   ↓                      ↓
                                 CLOSED                  CLOSED

API Endpoints

Create Dispute

curl -X POST https://disputes.chitty.cc/api/disputes \
  -H "Content-Type: application/json" \
  -d '{
    "title": "Water leak at 541 W Addison #3S",
    "description": "Upstairs unit water damage to kitchen ceiling...",
    "dispute_type": "PROPERTY",
    "severity": "HIGH",
    "domains": ["PROPERTY", "INSURANCE", "VENDOR"],
    "property_address": "541 W Addison St",
    "property_unit": "3S",
    "reported_by": "nick@aribia.cc",
    "estimated_cost": 5000,
    "next_action_date": "2026-02-25T00:00:00Z",
    "next_action_description": "Get remediation estimate from ServiceMaster",
    "tags": ["water-damage", "addison"]
  }'

List Disputes

# All open disputes
curl "https://disputes.chitty.cc/api/disputes?status=OPEN"

# Property disputes
curl "https://disputes.chitty.cc/api/disputes?type=PROPERTY"

# By severity
curl "https://disputes.chitty.cc/api/disputes?severity=HIGH"

# By property
curl "https://disputes.chitty.cc/api/disputes?property=Addison"

Get Dispute with Timeline

curl "https://disputes.chitty.cc/api/disputes/{id}"

Update Dispute

curl -X PATCH "https://disputes.chitty.cc/api/disputes/{id}" \
  -H "Content-Type: application/json" \
  -d '{
    "status": "INVESTIGATING",
    "assigned_to": "nick@aribia.cc",
    "next_action_date": "2026-02-28T00:00:00Z",
    "next_action_description": "Follow up with State Farm adjuster",
    "updated_by": "claude-session"
  }'

Add Timeline Event

curl -X POST "https://disputes.chitty.cc/api/disputes/{id}/events" \
  -H "Content-Type: application/json" \
  -d '{
    "event_type": "phone_call",
    "summary": "Called State Farm, claim #SF-2026-12345 opened",
    "details": {"claim_number": "SF-2026-12345", "adjuster": "Jane Smith"},
    "actor": "nick"
  }'

Dashboard Summary

curl "https://disputes.chitty.cc/api/disputes/summary"

Workflows

Creating a New Dispute

When the user reports an issue:

1. Identify the dispute type and domains — A water leak is PROPERTY type but domains might include ['PROPERTY', 'INSURANCE', 'VENDOR']
2. Set severity based on urgency — active damage = CRITICAL, deadline approaching = HIGH
3. Create the dispute via API with all known details
4. Set next action — what needs to happen next and by when
5. Report back the dispute ID and summary

Updating an Existing Dispute

1. List or search for the dispute
2. Add timeline events for any actions taken (calls, emails, documents received)
3. Update status as the dispute progresses through the lifecycle
4. Link documents by adding to document_refs array
5. Track costs — update estimated_cost and actual_cost as quotes come in

Resolving a Dispute

1. Set resolution_type — what resolved it (e.g., "repaired", "settled", "insured")
2. Add resolution_notes — summary of resolution
3. Set status to RESOLVED
4. Log final costs in actual_cost

Domains Array

A dispute's domains array tracks which areas it touches. This is key for the Addison water leak example:

{
  "domains": ["PROPERTY", "INSURANCE", "VENDOR"],
  "explanation": "Property damage needs repair (PROPERTY), insurance claim filed (INSURANCE), remediation vendor hired (VENDOR)"
}

As the dispute evolves, domains can be added:

• Tenant complains → add TENANT
• Liability question arises → add LEGAL
• HOA gets involved → add HOA

Event Types

Type	When
created	Dispute first created (auto)
status_change	Status transitions (auto-logged by trigger)
note	General notes, observations
document_added	Document attached or referenced
email_received	Relevant email received
email_sent	Email sent regarding dispute
phone_call	Phone call made/received
assignment	Dispute assigned to someone
escalation	Escalated to attorney or higher
deadline_set	New deadline established
cost_update	Cost estimate or actual cost changed
resolution	Resolution details recorded

Notion Sync

Disputes can be synced to Notion for human visibility. Use the Notion MCP tools to:

1. Create a row in the disputes database with key fields
2. Update the row when status changes
3. Add timeline events as comments or sub-pages

Important Rules

• Always set next_action_date and next_action_description — disputes without next actions go stale
• Log every interaction as a timeline event — phone calls, emails, document receipts
• Use domains array to track which areas a dispute touches — this is how we route and prioritize
• Set deadlines — response_deadline for when we must respond, resolution_deadline for target resolution
• Track costs — estimated_cost when first assessed, actual_cost when invoices arrive