Influencer Outreach

When to Activate

Use this skill when identifying influencers for a campaign, evaluating potential creator partnerships, writing outreach emails or DMs, negotiating influencer deals, building a long-term creator relationship program, planning an influencer marketing campaign, or when someone asks to "find influencers," "build a creator program," or "partner with content creators." Also activate when evaluating whether influencer marketing is the right channel for a given goal.

First Questions

Before starting influencer outreach, clarify:

1. What is the campaign goal? (awareness, traffic, leads, sales, content creation, social proof)
2. What is the budget? (determines which tiers of influencers are viable)
3. Who is the target audience? (demographics, interests, platforms — the influencer's audience must match)
4. What platform(s)? (Instagram, YouTube, TikTok, LinkedIn, Twitter/X, podcast, newsletter)
5. What type of content? (review, tutorial, unboxing, sponsored post, affiliate, brand ambassador)
6. What is the timeline? (one-off campaign, ongoing partnership, seasonal promotion)

Core Rules

1. Audience match over follower count. A 10K-follower creator whose audience is exactly your target customer outperforms a 500K-follower creator whose audience is broadly "interested in business."
2. Engagement rate is the first filter. High followers with low engagement means bought followers, dead accounts, or irrelevant content. Check engagement before anything else.
3. Authenticity is non-negotiable. Influencers who promote anything for money damage both their credibility and yours. Look for creators who genuinely fit your brand.
4. Pay fairly. Underpaying creators leads to low-quality content, missed deadlines, and resentment. Fair compensation builds long-term relationships.
5. Relationships beat transactions. One-off sponsored posts have limited impact. Long-term partnerships where the creator genuinely uses and advocates for your product are 10x more valuable.
6. Give creative freedom. Creators know their audience better than you do. Provide guardrails (key messages, compliance requirements, brand guidelines) but let them create in their own voice.

Influencer Tiers

Tier	Follower Range	Engagement Rate	Typical Cost Per Post	Best For
Nano	1K-10K	4-8%	$50-500	Hyper-local, niche audiences, authenticity, UGC creation
Micro	10K-100K	2-5%	$500-5,000	Targeted reach, strong engagement, cost-effective campaigns
Mid-Tier	100K-500K	1.5-3%	$5,000-25,000	Balanced reach and engagement, established credibility
Macro	500K-1M	1-2%	$25,000-75,000	Broad reach, brand awareness, major product launches
Mega / Celebrity	1M+	0.5-1.5%	$75,000-500,000+	Mass awareness, mainstream cultural moments

Which Tier to Choose

• Limited budget + niche audience: Nano and micro. Partner with 10-20 nano creators for the cost of one macro. Higher total engagement.
• Product launch + need reach: Mid-tier to macro. Balance of visibility and credibility.
• Brand awareness + mainstream audience: Macro to mega. High reach but lower engagement rate.
• UGC for ads: Nano and micro. They create authentic-feeling content that performs well as paid ad creative.
• Long-term ambassador program: Micro to mid-tier. Affordable enough for ongoing relationships, engaged enough to drive results.

Discovery Methods

Platform Native Search

• Search relevant hashtags and keywords on the target platform.
• Explore "suggested creators" and "related accounts" features.
• Review who your target audience follows and engages with.
• Check who competitors are partnering with (look for #ad, #sponsored, #partner tags).

Influencer Discovery Tools

• CreatorIQ: Enterprise-level discovery, vetting, and campaign management.
• Upfluence: Database search with audience demographics and engagement data.
• Aspire (formerly AspireIQ): Discovery plus relationship management.
• Modash: Database of every creator with 1K+ followers across Instagram, TikTok, YouTube.
• SparkToro: Audience research that reveals which creators your target audience follows.
• Heepsy: Affordable influencer search with filters for location, category, engagement.

Manual Discovery Methods

• Hashtag analysis: Search 10-15 relevant hashtags. Note creators who appear repeatedly with quality content.
• Competitor analysis: Review competitors' tagged posts, partnerships, and sponsored content.
• Community mining: Look in relevant subreddits, Facebook groups, Slack communities, and Discord servers for active, respected voices.
• Conference speakers: Industry events feature emerging thought leaders who often have engaged audiences.
• Newsletter and podcast hosts: Often overlooked but have highly engaged, high-trust audiences.
• Customer base: Your existing customers who create content may be your best micro-influencers.

Evaluation Criteria

Quantitative Assessment

Metric	How to Evaluate	Red Flag Threshold
Engagement Rate	(Likes + Comments) / Followers x 100	Below 1% on Instagram, below 3% on TikTok
Follower Growth	Steady organic growth over 6+ months	Sudden spikes (likely bought followers)
Audience Demographics	Use tools or ask creator for media kit with audience data	Audience doesn't match your target market
Content Frequency	How often they post	Inactive for 2+ weeks without explanation
Views vs. Followers	Video views should be 10-30% of follower count	Consistently below 5% (dead audience)

Qualitative Assessment

Factor	What to Look For	Red Flag
Content Quality	Production value, storytelling, originality	Exclusively reposts, low effort, or copied content
Brand Fit	Values, aesthetic, and tone align with your brand	Promotes contradictory products or lifestyles
Authenticity	Genuine voice, honest opinions, personal stories	Every post is sponsored, no organic content
Audience Quality	Real comments with substance, genuine interaction	Generic comments ("nice!", emoji-only), bot patterns
Past Partnerships	Professional execution, positive brand associations	Excessive brand partnerships (more than 30% of content)
Controversy Risk	Scan last 6-12 months of content for issues	Inflammatory statements, legal issues, brand safety concerns

Red Flags: Fake Followers and Engagement

Signs of bought followers:

• Sudden follower spikes without corresponding content or viral moments
• High follower count but very low engagement (below 0.5%)
• Followers with no profile photos, no posts, or non-Latin usernames in bulk
• Comments that are generic, off-topic, or emoji-only
• Follower-to-following ratio near 1:1 (follow-for-follow behavior)

Signs of engagement pods:

• Same group of accounts commenting on every post
• Comments appear within seconds of posting
• Comments are suspiciously enthusiastic but vague
• High comment count but comments don't relate to the content

Tools for detection: HypeAuditor, Social Blade (growth patterns), manual spot-checking of followers and commenters.

Outreach Email Templates

Cold Pitch — Product Gifting

Subject: Love your [specific content reference] — gift from [Brand]?

Hi [Creator Name],

I'm [Your name] from [Brand]. I've been following your content on [platform] for a while — your [specific post/video] about [topic] really resonated with our team.

We make [product — one sentence description], and I think it'd be a great fit for your audience of [their audience description]. I'd love to send you [product] to try — no strings attached. If you love it and want to share it with your audience, amazing. If not, no pressure at all.

Would you be open to receiving [product]? Happy to share more details.

Best, [Your name] [Title, Brand]

Collaboration Proposal — Paid Partnership

Subject: Paid partnership opportunity — [Brand] x [Creator Name]

Hi [Creator Name],

I'm [Your name], [title] at [Brand]. We [one sentence about what you do and for whom].

I'm reaching out because your content on [platform] aligns perfectly with our audience — particularly your [specific content reference]. We'd love to explore a paid collaboration.

Here's what we're thinking:

• Content: [type of content — e.g., 1 dedicated Instagram Reel + 2 Story frames]
• Topic: [brief or theme — e.g., "Your honest experience using [product] for [use case]"]
• Timeline: [target publish window]
• Compensation: [budget range or "competitive rate based on your media kit"]

We're flexible on format and want to work with your creative style, not against it. If this sounds interesting, I'd love to hop on a quick call to discuss.

Could you share your media kit and rates?

Best, [Your name]

Ambassador Invitation — Long-Term

Subject: [Creator Name] — join the [Brand] Ambassador Program?

Hi [Creator Name],

I'm [Your name] from [Brand]. You've been on our radar for a while — your [specific observation about their content or community] is exactly the kind of authentic voice we want to partner with long-term.

We're building an ambassador program for creators who genuinely love [product/category] and want to grow alongside us. Here's what it looks like:

What you get:

• [Compensation — monthly retainer, commission, or per-post rate]
• Free access to [product/features/events]
• Early access to new launches and exclusive content
• Co-marketing opportunities (features on our channels, case studies, events)
• Direct line to our product team for feedback and feature requests

What we ask:

• [Content commitment — e.g., 2 posts per month minimum]
• Authentic, in-your-voice content (we don't do scripts)
• Feedback on our product and marketing (we actually listen)

This is a [3-month / 6-month / 12-month] commitment with renewal based on mutual fit. Interested in learning more?

Best, [Your name]

Outreach Best Practices

• Personalize every message. Reference specific content they've created. Generic "we love your content" is transparent and ignored.
• Keep it short. Under 200 words for the first email. Details come later.
• Lead with what's in it for them. Not what you need from them.
• Follow up once. If no response after 5-7 days, send one follow-up. After that, move on.
• Use their preferred channel. Some creators prefer DMs, others email. Check their bio for contact preferences.
• Don't lowball. If your budget doesn't match their tier, don't insult them with an offer well below market rate.

Negotiation Framework

Key Terms to Negotiate

Term	What It Covers	Standard Practice
Deliverables	Number and type of content pieces	Be specific: "1 Instagram Reel (60-90 sec) + 3 Instagram Stories"
Usage Rights	Can the brand reuse the content?	Limited usage (brand's social) is standard. Extended usage (ads, website) costs 30-100% more
Exclusivity	Can the creator work with competitors?	Category exclusivity for the campaign duration is common. Extended exclusivity costs more
Timeline	Content creation and publishing schedule	Allow 2-4 weeks from brief to publish. Rush timelines cost more
Revisions	How many rounds of feedback	1-2 rounds is standard. More than that signals a script, not a collaboration
Payment Terms	When and how the creator gets paid	50% upfront + 50% on publish is common. Net-30 for established relationships
FTC Compliance	Disclosure requirements	Creator must clearly disclose (#ad, #sponsored, "Paid partnership with"). Non-negotiable
Approval Process	Who reviews content before it goes live	Brand reviews for accuracy and compliance, not creative direction
Performance Bonuses	Extra pay for exceeding targets	Bonus for exceeding engagement or conversion targets incentivizes effort

Pricing Negotiation

• Start by asking for their rate card / media kit. Let them anchor first.
• If their rate is above budget: Propose a smaller scope (fewer deliverables), longer-term deal (volume discount), or performance-based component (base + bonus).
• If they're open to negotiation: Offer value beyond cash — product, exposure, content repurposing rights, affiliate commissions.
• Package deals: Bundled multi-post deals are typically 15-25% cheaper per post than one-offs.
• Affiliate hybrid: Base fee + commission on sales gives both parties skin in the game.

Red Flags During Outreach and Negotiation

Red Flag	What It Signals	Action
Won't share audience demographics	May have mismatched or fake audience	Pass
Demands full payment upfront with no track record	Risk of non-delivery	Propose milestone-based payment
Refuses any form of disclosure	FTC compliance risk	Hard pass — legal liability
Wants full creative control with no review	Risk of off-brand or inaccurate content	Establish a light review process
Promotes a competitor the same week	No regard for brand partnerships	Discuss exclusivity or pass
Response time is weeks	Unreliable communication	Consider carefully — may miss deadlines
Inflated metrics vs. third-party data	Dishonest about performance	Verify with tools, then pass if confirmed

Relationship Management for Long-Term Partnerships

Building the Relationship

• Treat creators as partners, not vendors. Include them in product feedback, invite them to company events, ask their opinion on campaigns.
• Pay on time, every time. Late payment is the fastest way to lose a creator relationship.
• Share performance data. Show them how their content performed. Creators want to know they're making an impact.
• Celebrate their wins. If they hit a milestone, launch something new, or receive recognition — congratulate them publicly and privately.
• Give them first access. New product launches, features, announcements — let ambassadors know before the public.

Ambassador Program Structure

• Tiered program: Entry tier (new partners), growth tier (proven performers), elite tier (top ambassadors with expanded benefits).
• Clear expectations: Monthly content commitments, response time for briefs, disclosure compliance.
• Regular check-ins: Monthly or quarterly calls to discuss performance, feedback, and upcoming plans.
• Community building: Connect ambassadors with each other. A private Slack channel or annual meetup builds loyalty.
• Renewal and off-boarding: Set clear contract terms. If the partnership isn't working, end it respectfully with a clear off-boarding process.

Creator Relationship CRM

Track for each influencer:

• Contact info and preferred communication channel
• Platform(s) and follower count (updated quarterly)
• Engagement rate (updated quarterly)
• Past collaborations (dates, content type, performance)
• Rate / compensation history
• Audience demographics
• Relationship notes (preferences, feedback, personal details)
• Contract status and renewal dates

Quality Gate

Before launching influencer outreach:

• Campaign goal is defined and measurable (awareness, traffic, leads, sales)
• Target audience is defined and matches the influencer's audience (not just the influencer's persona)
• Influencer evaluation includes both quantitative (engagement, demographics) and qualitative (brand fit, authenticity) criteria
• Fake follower and engagement pod checks have been conducted
• Outreach is personalized with specific content references (not template-blasted)
• Compensation is fair and appropriate for the influencer's tier and deliverables
• Contract terms cover deliverables, usage rights, exclusivity, timeline, and FTC compliance
• FTC disclosure requirements are explicitly communicated and non-negotiable
• A tracking mechanism is in place (UTMs, promo codes, affiliate links) to measure performance
• The plan accounts for long-term relationship building, not just one-off transactions