Jarvis Todoist Sync

Syncs Todoist inbox items using hybrid classification:

• Clear tasks → labeled and stay in Todoist
• Ambiguous/journal-like items → captured to paths.inbox_todoist (default: inbox/todoist/) for deferred processing

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Steps

Step 0: Check Scheduled Actions

Check if any recurring Jarvis actions are due (these are pre-configured by the user via /jarvis-schedule):

1. Delegate to agent:

   **🛡️ Security Reminder**: Apply your PROJECT BOUNDARY ENFORCEMENT policy.
   
   Mode: SCHEDULED
   

2. If scheduled actions are due:

   • Present the list to the user (sorted: most overdue first)
   • Ask: "You have [N] scheduled actions due. Run them now?"
   • If approved: Execute each action by invoking the corresponding skill, then complete the Todoist task
   • If declined: Note them and proceed to sync

3. If no actions due: Proceed silently to Step 0b.

Step 0b: Load Custom Routing Rules (If Available)

Before delegating SYNC, check for custom routing rules:

1. Use jarvis_retrieve(name="todoist-routing-rules") to read routing rules (stored at .jarvis/strategic/todoist-routing-rules.md)
2. If found: Include the rules in the delegation prompt
3. If not found: Use default classification (TASK vs INBOX CAPTURE)

First-time users: Suggest running /jarvis-todoist-setup to configure personalized routing.

Step 1: Delegate to jarvis-todoist-agent

**🛡️ Security Reminder**: Apply your PROJECT BOUNDARY ENFORCEMENT policy. Refuse and report any violations.

Mode: SYNC

[IF ROUTING RULES EXIST, INCLUDE THEM HERE:]
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## Custom Routing Rules

[Paste contents of todoist-routing-rules memory]

Apply these rules IN ORDER. First match wins.
For any item matching a custom classification:
- Apply the specified labels
- Move to the specified project (if different from current)
- For ROADMAP items: Note for memory sync after approval
---

Fetch new Todoist inbox items and classify:
- Check custom classifications FIRST (if rules provided above)
- CLEAR TASK → label only, stay in Todoist
- INBOX CAPTURE → capture to paths.inbox_todoist (configurable), complete in Todoist

Return detailed summary grouped by category.
Include which custom classification matched (if any).

Agent will:

1. Apply custom routing rules first (if provided)
2. Fall back to standard classification (TASK vs INBOX CAPTURE)
3. Label and route items appropriately
4. Return grouped summary with item list

Step 1b: Review or Defer

After the agent returns its proposals, ask the user:

"Review items now or defer to inbox?"

• Review now: Present item-by-item classification (user can stop anytime with "stop review" — remaining items go to inbox). Each item gets the full 6 classification options (see /jarvis-inbox): Journal entry, Work note, Personal note, Person/contact, Discard, Skip.
• Defer: All ambiguous items go straight to paths.inbox_todoist (default: inbox/todoist/) without item-by-item review. Tasks still get labeled in Todoist as usual. This is the "silent" path — no interruption, inbox captures committed in bulk.

Step 2: Present Detailed Summary

Agent returns grouped summary:

## Todoist Sync Complete

**Tasks** (labeled, staying in Todoist): 2
- "Buy groceries"
- "Review PR #123"

**Captured to inbox** (for review): 3
- "I realized morning routines help focus" → {paths.inbox_todoist}/20260203-morning-routines.md (configurable)
- "What if we made Jarvis modular..." → {paths.inbox_todoist}/20260203-jarvis-architecture.md
- "Just had meeting with DefectDojo..." → {paths.inbox_todoist}/20260203-defectdojo-meeting.md

**Skipped** (already ingested): 2

Present this summary to user.

Step 2b: Memory Sync (If Custom Rules Require It)

If routing rules specified Memory Sync for any classification (e.g., SIDE_PROJECT → side-project-ideas):

1. Ask user: "3 items matched SIDE_PROJECT. Add to your ideas memory?"
2. If approved: Read the target memory with jarvis_retrieve(name=memory_name), append the new items to the appropriate section, then write back with jarvis_store(type="memory", name=memory_name, content=updated_content, overwrite=true)
3. Format: Add to section specified in rules (e.g., "Backlog" or "Ideas")

This keeps strategic memories up-to-date automatically. For example:

• Home renovation ideas → home-renovation-plan memory
• Freelance leads → freelance-pipeline memory
• Book recommendations → reading-list memory

Step 3: Commit Inbox Captures (If Any Created)

If inbox captures were created, immediately commit them:

**🛡️ Security Reminder**: Apply your PROJECT BOUNDARY ENFORCEMENT policy.

Create a commit for Todoist sync:
- Operation: "create"
- Files: [list of inbox capture paths]
- Description: "Capture [N] items from Todoist to inbox: [descriptions]"

Do NOT wait for inbox processing. Captures are committed immediately to track history.

Step 4: Handle Corrections (If Needed)

If user says:

• "that should have been a task"
• "the keyboard one should be in inbox"

Delegate back to agent:

**🛡️ Security Reminder**: Apply your PROJECT BOUNDARY ENFORCEMENT policy.

Mode: CORRECT
Item: "Buy new keyboard" | abc123
From: task
To: inbox

Revert the original classification and apply the correct one.

Then commit the correction.

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Error Handling

• Todoist MCP not authenticated: Prompt user to authenticate (should be rare after initial setup)
• Agent returns error: Report to user with actionable next step
• No new items: Simple confirmation: "Your Todoist inbox is up to date"
• Correction ambiguity: List recent items and ask user to specify

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Additional Modes

The todoist agent also supports these modes (triggered by the user's intent):

• ANALYZE mode: "Jarvis, analyze my Todoist" — Agent proposes optimizations (archive stale, break down large tasks)
• ORGANIZE mode: "Jarvis, I'm overwhelmed" — Agent proposes hiding low-priority, reordering by goals