Skill: Process Analysis

Purpose

Analyze team processes, workflows, and practices to identify improvements, bottlenecks, and optimization opportunities.

When to Use

• Sprint retrospectives to gather insights
• Workflow inefficiency identification
• Process improvement initiatives
• Team health assessments
• Velocity and throughput analysis

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Analysis Areas

Process Categories

Category	Focus Areas
Planning	Sprint planning, estimation accuracy, backlog refinement
Development	Coding practices, code review, technical debt
Quality	Testing practices, bug rates, definition of done
Delivery	Deployment frequency, lead time, release practices
Collaboration	Communication, handoffs, knowledge sharing

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Sprint Retrospective Analysis

Data Collection

## Sprint {{number}} Retrospective Analysis

**Date:** {{date}}
**Facilitator:** Engineering Manager Agent
**Participants:** {{participantCount}}

### Sprint Metrics
| Metric | Target | Actual | Trend |
|--------|--------|--------|-------|
| Committed | {{committed}} pts | - | - |
| Completed | - | {{completed}} pts | {{trend}} |
| Velocity | {{avgVelocity}} | {{actual}} | {{trend}} |
| Carryover | 0 | {{carryover}} | {{trend}} |
| Bug Escape | 0 | {{bugs}} | {{trend}} |

### Feedback Categories

#### What Went Well 🟢
{{#each wentWell}}
- {{item}} ({{votes}} votes)
{{/each}}

#### What Didn't Go Well 🔴
{{#each didntGoWell}}
- {{item}} ({{votes}} votes)
{{/each}}

#### Ideas / Experiments 💡
{{#each ideas}}
- {{item}} ({{votes}} votes)
{{/each}}

Pattern Analysis

### Retrospective Patterns

**Recurring Themes (Last 3 Sprints):**
| Theme | Occurrences | Trend | Action Status |
|-------|-------------|-------|---------------|
| {{theme}} | {{count}} | ↑/↓/→ | Open/In Progress/Resolved |

**Root Cause Analysis:**
{{#each rootCauses}}
**{{theme}}:**
- Symptoms: {{symptoms}}
- Root Cause: {{rootCause}}
- Systemic Factor: {{systemicFactor}}
{{/each}}

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Workflow Analysis

Value Stream Mapping

## Value Stream: {{workflowName}}

### Current State

| Stage | Avg Duration | Wait Time | Value-Add |
|-------|--------------|-----------|-----------|
| Backlog → Ready | {{duration}} | {{wait}} | {{pct}}% |
| Ready → In Progress | {{duration}} | {{wait}} | {{pct}}% |
| In Progress → Review | {{duration}} | {{wait}} | {{pct}}% |
| Review → Testing | {{duration}} | {{wait}} | {{pct}}% |
| Testing → Done | {{duration}} | {{wait}} | {{pct}}% |

**Total Lead Time:** {{totalLead}}
**Total Cycle Time:** {{totalCycle}}
**Process Efficiency:** {{efficiency}}%

### Bottleneck Identification

| Bottleneck | Impact | Root Cause | Improvement |
|------------|--------|------------|-------------|
| {{bottleneck}} | {{impact}} | {{cause}} | {{improvement}} |

### Wait Time Analysis

[Backlog] ──{{wait1}}── [Ready] ──{{wait2}}── [In Progress] ──{{wait3}}── [Review] ──{{wait4}}── [Done] ↑ Largest wait ↑ Second largest

Flow Metrics

## Flow Metrics Analysis

### Throughput
| Period | Items Completed | Trend |
|--------|-----------------|-------|
| Last Week | {{count}} | {{trend}} |
| Last Sprint | {{count}} | {{trend}} |
| Last Month | {{count}} | {{trend}} |

### Cycle Time Distribution
| Percentile | Days | Target |
|------------|------|--------|
| 50th (Median) | {{p50}} | {{target}} |
| 85th | {{p85}} | {{target}} |
| 95th | {{p95}} | {{target}} |

### Work Item Age
| Age Range | Count | Action |
|-----------|-------|--------|
| < 5 days | {{count}} | Normal |
| 5-10 days | {{count}} | Monitor |
| 10-15 days | {{count}} | Investigate |
| > 15 days | {{count}} | Escalate |

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Team Health Assessment

Health Check Dimensions

## Team Health Check: {{date}}

### Dimensions Assessed

| Dimension | Score (1-5) | Trend | Notes |
|-----------|-------------|-------|-------|
| **Delivering Value** | {{score}} | {{trend}} | {{notes}} |
| **Speed** | {{score}} | {{trend}} | {{notes}} |
| **Code Quality** | {{score}} | {{trend}} | {{notes}} |
| **Learning** | {{score}} | {{trend}} | {{notes}} |
| **Mission & Vision** | {{score}} | {{trend}} | {{notes}} |
| **Fun** | {{score}} | {{trend}} | {{notes}} |
| **Teamwork** | {{score}} | {{trend}} | {{notes}} |
| **Support** | {{score}} | {{trend}} | {{notes}} |
| **Pawns vs Players** | {{score}} | {{trend}} | {{notes}} |

### Scoring Guide
- 5: Awesome - Couldn't be better
- 4: Good - Minor improvements possible
- 3: OK - Some issues but manageable
- 2: Concerning - Significant issues
- 1: Critical - Needs immediate attention

### Health Radar

    Delivering Value
         5
         |
Fun  4 - + - 4  Speed
     |   |   |
     3 - + - 3
     |   |   |

Quality 2 - + - 2 Learning | 1

### Priority Actions
Based on lowest scores:
1. **{{dimension}}:** {{action}}
2. **{{dimension}}:** {{action}}

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Process Improvement

Improvement Identification

## Process Improvement: {{improvementName}}

### Current State
**Process:** {{processDescription}}
**Pain Points:**
- {{painPoint1}}
- {{painPoint2}}

**Metrics:**
| Metric | Current | Impact |
|--------|---------|--------|
| {{metric}} | {{value}} | {{impact}} |

### Proposed Change
**Change:** {{proposedChange}}

**Expected Benefits:**
- {{benefit1}}
- {{benefit2}}

**Expected Metrics Improvement:**
| Metric | Current | Target | Improvement |
|--------|---------|--------|-------------|
| {{metric}} | {{current}} | {{target}} | {{pct}}% |

### Implementation Plan
1. {{step1}}
2. {{step2}}
3. {{step3}}

### Success Criteria
- [ ] {{criterion1}}
- [ ] {{criterion2}}

### Rollback Plan
If improvement doesn't work:
{{rollbackPlan}}

Experiment Tracking

## Process Experiments

### Active Experiments
| Experiment | Start | Duration | Hypothesis | Status |
|------------|-------|----------|------------|--------|
| {{name}} | {{date}} | {{duration}} | {{hypothesis}} | {{status}} |

### Completed Experiments
| Experiment | Result | Decision |
|------------|--------|----------|
| {{name}} | Success/Partial/Failed | Adopt/Modify/Abandon |

### Experiment Template

**Experiment:** {{name}}
**Hypothesis:** If we {{change}}, then {{expectedOutcome}} because {{rationale}}
**Duration:** {{duration}}
**Metrics to Track:**
- {{metric1}}
- {{metric2}}
**Success Criteria:** {{criteria}}

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Action Item Tracking

## Retrospective Action Items

### Open Actions
| ID | Action | Owner | Due | Status |
|----|--------|-------|-----|--------|
| A-001 | {{action}} | {{owner}} | {{due}} | {{status}} |

### Action Status Summary
- **Total:** {{total}}
- **Completed:** {{completed}} ✅
- **In Progress:** {{inProgress}} 🔄
- **Overdue:** {{overdue}} ⚠️
- **Not Started:** {{notStarted}} ⏳

### Completion Rate Trend
| Sprint | Actions | Completed | Rate |
|--------|---------|-----------|------|
| {{sprint}} | {{total}} | {{completed}} | {{rate}}% |

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Used By Agents

Agent	Process Analysis Use
Engineering Manager	Primary - retros, team health, process improvement
Project Manager	Workflow efficiency, delivery metrics
Orchestrator	Cross-team process coordination
Senior Developer	Development practice improvements

Best Practices

1. Data-driven - Base analysis on metrics, not just feelings
2. Look for patterns - Single incidents vs systemic issues
3. Small experiments - Test changes before full rollout
4. Follow through - Track action items to completion
5. Celebrate wins - Recognize what's working well
6. Psychological safety - Blame-free retrospectives