Granola Reference Architecture

Overview

Enterprise reference architecture for meeting management using Granola as the core capture platform.

Architecture Diagram

┌─────────────────────────────────────────────────────────────────┐
│                      MEETING ECOSYSTEM                           │
├─────────────────────────────────────────────────────────────────┤
│                                                                  │
│  ┌─────────────┐    ┌─────────────┐    ┌─────────────┐         │
│  │   Google    │    │   Zoom      │    │   Teams     │         │
│  │  Calendar   │    │             │    │             │         │
│  └──────┬──────┘    └──────┬──────┘    └──────┬──────┘         │
│         │                  │                  │                 │
│         └─────────────────┬┴─────────────────┘                 │
│                           │                                     │
│                    ┌──────▼──────┐                              │
│                    │   GRANOLA   │                              │
│                    │   (Core)    │                              │
│                    │             │                              │
│                    │ • Capture   │                              │
│                    │ • Transcribe│                              │
│                    │ • Summarize │                              │
│                    └──────┬──────┘                              │
│                           │                                     │
│                    ┌──────▼──────┐                              │
│                    │   ZAPIER    │                              │
│                    │ (Middleware)│                              │
│                    └──────┬──────┘                              │
│                           │                                     │
│    ┌──────────┬───────────┼───────────┬──────────┐             │
│    │          │           │           │          │             │
│    ▼          ▼           ▼           ▼          ▼             │
│ ┌──────┐ ┌───────┐ ┌─────────┐ ┌────────┐ ┌──────────┐        │
│ │Slack │ │Notion │ │HubSpot  │ │ Linear │ │Analytics │        │
│ │      │ │       │ │(CRM)    │ │(Tasks) │ │  (BI)    │        │
│ └──────┘ └───────┘ └─────────┘ └────────┘ └──────────┘        │
│                                                                  │
└─────────────────────────────────────────────────────────────────┘

Component Responsibilities

Tier 1: Meeting Platforms

Platform	Role	Integration
Google Meet	Video conferencing	Calendar sync
Zoom	Video conferencing	Calendar sync
Microsoft Teams	Video conferencing	Outlook sync

Tier 2: Granola (Core)

Function	Description
Audio Capture	Local device recording
Transcription	Real-time speech-to-text
Summarization	AI-generated meeting notes
Template Engine	Structured note formats

Tier 3: Middleware (Zapier)

Function	Description
Event Routing	Direct notes to appropriate systems
Data Transform	Format notes for target systems
Filtering	Route based on meeting type
Orchestration	Multi-step workflows

Tier 4: Destination Systems

System	Purpose	Data Flow
Slack	Notifications	Summary + actions
Notion	Documentation	Full notes
HubSpot	CRM	Contact updates
Linear	Tasks	Action items
Analytics	Insights	Metrics

Data Flow Patterns

Pattern 1: Standard Meeting

Meeting Ends
     ↓
Granola Processes (2 min)
     ↓
Zapier Trigger
     ↓
┌────────────────────┐
│ Parallel Actions   │
├────────────────────┤
│ → Slack notify     │
│ → Notion archive   │
│ → Linear tasks     │
└────────────────────┘

Pattern 2: Client Meeting

Meeting Ends (external attendee detected)
     ↓
Granola Processes
     ↓
Zapier Trigger + Filter
     ↓
┌────────────────────┐
│ CRM Path           │
├────────────────────┤
│ → HubSpot note     │
│ → Contact update   │
│ → Deal activity    │
│ → Follow-up task   │
└────────────────────┘
     +
┌────────────────────┐
│ Standard Path      │
├────────────────────┤
│ → Notion archive   │
│ → Slack notify     │
└────────────────────┘

Pattern 3: Executive Meeting

Meeting Ends (VP+ attendee)
     ↓
Granola Processes
     ↓
Special Handling:
     ↓
┌────────────────────┐
│ High-Touch Path    │
├────────────────────┤
│ → Private Notion   │
│ → EA notification  │
│ → Action tracking  │
│ → No public Slack  │
└────────────────────┘

Enterprise Deployment

Multi-Workspace Architecture

Enterprise Granola Deployment
├── Corporate Workspace
│   ├── Executive Team
│   ├── Leadership
│   └── Board Meetings
├── Engineering Workspace
│   ├── Sprint Planning
│   ├── Tech Reviews
│   └── Team Syncs
├── Sales Workspace
│   ├── Client Calls
│   ├── Demos
│   └── QBRs
└── HR Workspace
    ├── Interviews
    ├── Reviews
    └── Training

Access Control Matrix

Workspace	Visibility	Sharing	SSO Group
Corporate	Private	Executive only	exec-team
Engineering	Team	Engineering + PM	engineering
Sales	Team + CRM	Sales + Success	sales
HR	Confidential	HR only	hr-team

Integration Per Workspace

Corporate:
  - Notion (private database)
  - Slack (#exec-team private)
  - No CRM

Engineering:
  - Notion (engineering wiki)
  - Slack (#dev-meetings)
  - Linear (auto-tasks)
  - GitHub (PR references)

Sales:
  - Notion (sales playbook)
  - Slack (#sales-updates)
  - HubSpot (full sync)
  - Gong (call coaching)

HR:
  - Notion (confidential)
  - Slack (HR DMs only)
  - Greenhouse (if recruiting)

Security Architecture

Data Classification

Data Type	Classification	Handling
Transcripts	Confidential	Encrypted, access-controlled
Summaries	Internal	Team-shared
Action Items	Internal	Public within org
Attendee Names	PII	GDPR compliant

Encryption & Access

Data at Rest: AES-256
Data in Transit: TLS 1.3
Access Control: RBAC + SSO
Audit: Full logging enabled
Retention: Configurable per workspace

Scalability Considerations

Volume Planning

Team Size	Meetings/Month	Storage/Year	Plan
1-10	100-500	5-25 GB	Pro
10-50	500-2500	25-125 GB	Business
50-200	2500-10000	125-500 GB	Enterprise
200+	10000+	500+ GB	Enterprise+

Performance Budgets

Metric	Target	Measurement
Note availability	< 3 min	Post-meeting
Integration latency	< 1 min	Zapier to destination
Search response	< 500 ms	Within Granola
Export time	< 30 sec	For any meeting

Disaster Recovery

Backup Strategy

Primary: Granola cloud storage
Secondary: Nightly export to company storage
Tertiary: Weekly archive to cold storage

Recovery Points:
- RPO: 24 hours (daily export)
- RTO: 4 hours (restore from export)

Failover Procedures

If Granola unavailable:
1. Manual notes during meeting
2. Record with backup tool
3. Transcribe post-meeting
4. Manual upload when restored

Resources

• Granola Enterprise
• Security Whitepaper
• Architecture Guide

Next Steps

Proceed to granola-multi-env-setup for multi-environment configuration.