flowstudio-power-automate-monitoring

Power Automate Monitoring with FlowStudio MCP

Monitor flow health, track failure rates, and inventory tenant assets through the FlowStudio MCP cached store — fast reads, no PA API rate limits, and enriched with governance metadata and remediation hints.

Requires: A FlowStudio for Teams or MCP Pro+ subscription.

Start every session with tools/list to confirm tool names and parameters. This skill covers response shapes, behavioral notes, and workflow patterns — things tools/list cannot tell you. If this document disagrees with tools/list or a real API response, the API wins.

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How Monitoring Works

Flow Studio scans the Power Automate API daily for each subscriber and caches the results. There are two levels:

• All flows get metadata scanned: definition, connections, owners, trigger type, and aggregate run statistics (runPeriodTotal, runPeriodFailRate, etc.). Environments, apps, connections, and makers are also scanned.
• Monitored flows (monitor: true) additionally get per-run detail: individual run records with status, duration, failed action names, and remediation hints. This is what populates get_store_flow_runs, get_store_flow_errors, and get_store_flow_summary.

Data freshness: Check the scanned field on get_store_flow to see when a flow was last scanned. If stale, the scanning pipeline may not be running.

Enabling monitoring: Set monitor: true via update_store_flow or the Flow Studio for Teams app (how to select flows).

Designating critical flows: Use update_store_flow with critical=true on business-critical flows. This enables the governance skill's notification rule management to auto-configure failure alerts on critical flows.

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Tools

Tool	Purpose
list_store_flows	List flows with failure rates and monitoring filters
get_store_flow	Full cached record: run stats, owners, tier, connections, definition
get_store_flow_summary	Aggregated run stats: success/fail rate, avg/max duration
get_store_flow_runs	Per-run history with duration, status, failed actions, remediation
get_store_flow_errors	Failed-only runs with action names and remediation hints
get_store_flow_trigger_url	Trigger URL from cache (instant, no PA API call)
set_store_flow_state	Start or stop a flow and sync state back to cache
update_store_flow	Set monitor flag, notification rules, tags, governance metadata
list_store_environments	All Power Platform environments
list_store_connections	All connections
list_store_makers	All makers (citizen developers)
get_store_maker	Maker detail: flow/app counts, licenses, account status
list_store_power_apps	All Power Apps canvas apps

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Store vs Live

Question	Use Store	Use Live
How many flows are failing?	list_store_flows	—
What's the fail rate over 30 days?	get_store_flow_summary	—
Show error history for a flow	get_store_flow_errors	—
Who built this flow?	get_store_flow → parse owners	—
Read the full flow definition	get_store_flow has it (JSON string)	get_live_flow (structured)
Inspect action inputs/outputs from a run	—	get_live_flow_run_action_outputs
Resubmit a failed run	—	resubmit_live_flow_run

Store tools answer "what happened?" and "how healthy is it?" Live tools answer "what exactly went wrong?" and "fix it now."

If get_store_flow_runs, get_store_flow_errors, or get_store_flow_summary return empty results, check: (1) is monitor: true on the flow? and (2) is the scanned field recent? Use get_store_flow to verify both.

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Response Shapes

list_store_flows

Direct array. Filters: monitor (bool), rule_notify_onfail (bool), rule_notify_onmissingdays (bool).

[
  {
    "id": "Default-<envGuid>.<flowGuid>",
    "displayName": "Stripe subscription updated",
    "state": "Started",
    "triggerType": "Request",
    "triggerUrl": "https://...",
    "tags": ["#operations", "#sensitive"],
    "environmentName": "Default-26e65220-...",
    "monitor": true,
    "runPeriodFailRate": 0.012,
    "runPeriodTotal": 82,
    "createdTime": "2025-06-24T01:20:53Z",
    "lastModifiedTime": "2025-06-24T03:51:03Z"
  }
]

id format: Default-<envGuid>.<flowGuid>. Split on first . to get environmentName and flowName.

triggerUrl and tags are optional. Some entries are sparse (just id + monitor) — skip entries without displayName.

Tags on list_store_flows are auto-extracted from the flow's description field (maker hashtags like #operations). Tags written via update_store_flow(tags=...) are stored separately and only visible on get_store_flow — they do NOT appear in the list response.

get_store_flow

Full cached record. Key fields:

Category	Fields
Identity	name, displayName, environmentName, state, triggerType, triggerKind, tier, sharingType
Run stats	runPeriodTotal, runPeriodFails, runPeriodSuccess, runPeriodFailRate, runPeriodSuccessRate, runPeriodDurationAverage/Max/Min (milliseconds), runTotal, runFails, runFirst, runLast, runToday
Governance	monitor (bool), rule_notify_onfail (bool), rule_notify_onmissingdays (number), rule_notify_email (string), log_notify_onfail (ISO), description, tags
Freshness	scanned (ISO), nextScan (ISO)
Lifecycle	deleted (bool), deletedTime (ISO)
JSON strings	actions, connections, owners, complexity, definition, createdBy, security, triggers, referencedResources, runError — all require json.loads() to parse

Duration fields (runPeriodDurationAverage, Max, Min) are in milliseconds. Divide by 1000 for seconds.

runError contains the last run error as a JSON string. Parse it: json.loads(record["runError"]) — returns {} when no error.

get_store_flow_summary

Aggregated stats over a time window (default: last 7 days).

{
  "flowKey": "Default-<envGuid>.<flowGuid>",
  "windowStart": null,
  "windowEnd": null,
  "totalRuns": 82,
  "successRuns": 81,
  "failRuns": 1,
  "successRate": 0.988,
  "failRate": 0.012,
  "averageDurationSeconds": 2.877,
  "maxDurationSeconds": 9.433,
  "firstFailRunRemediation": null,
  "firstFailRunUrl": null
}

Returns all zeros when no run data exists for this flow in the window. Use startTime and endTime (ISO 8601) parameters to change the window.

get_store_flow_runs / get_store_flow_errors

Direct array. get_store_flow_errors filters to status=Failed only. Parameters: startTime, endTime, status (array: ["Failed"], ["Succeeded"], etc.).

Both return [] when no run data exists.

get_store_flow_trigger_url

{
  "flowKey": "Default-<envGuid>.<flowGuid>",
  "displayName": "Stripe subscription updated",
  "triggerType": "Request",
  "triggerKind": "Http",
  "triggerUrl": "https://..."
}

triggerUrl is null for non-HTTP triggers.

set_store_flow_state

Calls the live PA API then syncs state to the cache and returns the full updated record.

{
  "flowKey": "Default-<envGuid>.<flowGuid>",
  "requestedState": "Stopped",
  "currentState": "Stopped",
  "flow": { /* full gFlows record, same shape as get_store_flow */ }
}

The embedded flow object reflects the new state immediately — no follow-up get_store_flow call needed. Useful for governance workflows that stop a flow and then read its tags/monitor/owner metadata in the same turn.

Functionally equivalent to set_live_flow_state for changing state, but set_live_flow_state only returns {flowName, environmentName, requestedState, actualState} and doesn't sync the cache. Prefer set_live_flow_state when you only need to toggle state and don't care about cache freshness.

update_store_flow

Updates governance metadata. Only provided fields are updated (merge). Returns the full updated record (same shape as get_store_flow).

Settable fields: monitor (bool), rule_notify_onfail (bool), rule_notify_onmissingdays (number, 0=disabled), rule_notify_email (comma-separated), description, tags, businessImpact, businessJustification, businessValue, ownerTeam, ownerBusinessUnit, supportGroup, supportEmail, critical (bool), tier, security.

list_store_environments

Direct array.

[
  {
    "id": "Default-26e65220-...",
    "displayName": "Flow Studio (default)",
    "sku": "Default",
    "type": "NotSpecified",
    "location": "australia",
    "isDefault": true,
    "isAdmin": true,
    "isManagedEnvironment": false,
    "createdTime": "2017-01-18T01:06:46Z"
  }
]

sku values: Default, Production, Developer, Sandbox, Teams.

list_store_connections

Direct array. Can be very large (1500+ items).

[
  {
    "id": "<environmentId>.<connectionId>",
    "displayName": "user@contoso.com",
    "createdBy": "{\"id\":\"...\",\"displayName\":\"...\",\"email\":\"...\"}",
    "environmentName": "...",
    "statuses": "[{\"status\":\"Connected\"}]"
  }
]

createdBy and statuses are JSON strings — parse with json.loads().

list_store_makers

Direct array.

[
  {
    "id": "09dbe02f-...",
    "displayName": "Catherine Han",
    "mail": "catherine.han@flowstudio.app",
    "deleted": false,
    "ownerFlowCount": 199,
    "ownerAppCount": 209,
    "userIsServicePrinciple": false
  }
]

Deleted makers have deleted: true and no displayName/mail fields.

get_store_maker

Full maker record. Key fields: displayName, mail, userPrincipalName, ownerFlowCount, ownerAppCount, accountEnabled, deleted, country, firstFlow, firstFlowCreatedTime, lastFlowCreatedTime, firstPowerApp, lastPowerAppCreatedTime, licenses (JSON string of M365 SKUs).

list_store_power_apps

Direct array.

[
  {
    "id": "<environmentId>.<appId>",
    "displayName": "My App",
    "environmentName": "...",
    "ownerId": "09dbe02f-...",
    "ownerName": "Catherine Han",
    "appType": "Canvas",
    "sharedUsersCount": 0,
    "createdTime": "2023-08-18T01:06:22Z",
    "lastModifiedTime": "2023-08-18T01:06:22Z",
    "lastPublishTime": "2023-08-18T01:06:22Z"
  }
]

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Common Workflows

Find unhealthy flows

1. list_store_flows
2. Filter where runPeriodFailRate > 0.1 and runPeriodTotal >= 5
3. Sort by runPeriodFailRate descending
4. For each: get_store_flow for full detail

Check a specific flow's health

1. get_store_flow → check scanned (freshness), runPeriodFailRate, runPeriodTotal
2. get_store_flow_summary → aggregated stats with optional time window
3. get_store_flow_errors → per-run failure detail with remediation hints
4. If deeper diagnosis needed → switch to live tools:
   get_live_flow_runs → get_live_flow_run_action_outputs

Enable monitoring on a flow

1. update_store_flow with monitor=true
2. Optionally set rule_notify_onfail=true, rule_notify_email="user@domain.com"
3. Run data will appear after the next daily scan

Daily health check

1. list_store_flows
2. Flag flows with runPeriodFailRate > 0.2 and runPeriodTotal >= 3
3. Flag monitored flows with state="Stopped" (may indicate auto-suspension)
4. For critical failures → get_store_flow_errors for remediation hints

Maker audit

1. list_store_makers
2. Identify deleted accounts still owning flows (deleted=true, ownerFlowCount > 0)
3. get_store_maker for full detail on specific users

Inventory

1. list_store_environments → environment count, SKUs, locations
2. list_store_flows → flow count by state, trigger type, fail rate
3. list_store_power_apps → app count, owners, sharing
4. list_store_connections → connection count per environment

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Related Skills

• power-automate-mcp — Core connection setup, live tool reference
• power-automate-debug — Deep diagnosis with action-level inputs/outputs (live API)
• power-automate-build — Build and deploy flow definitions
• power-automate-governance — Governance metadata, tagging, notification rules, CoE patterns