Meeting Notes - Structured Meeting Records

Overview

Generates consistent, actionable meeting notes that capture decisions and drive follow-up. Because "I thought we decided..." should never happen.

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1. When to Apply

Trigger	Behavior
"meeting notes", "회의록"	Interactive meeting type selection
"standup"	Daily standup template
"sprint"	Sprint planning/review template
"board meeting"	Board meeting template
"1:1"	1-on-1 meeting template

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2. Meeting Templates

General Meeting Template

# Meeting: [Title]

| Item | Detail |
|------|--------|
| **Date** | YYYY-MM-DD HH:MM |
| **Duration** | [X] minutes |
| **Attendees** | @name1, @name2, @name3 |
| **Facilitator** | @name |
| **Note-taker** | @name |

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## Agenda
1. [Topic 1] — [Owner] — [Time allocation]
2. [Topic 2] — [Owner] — [Time allocation]
3. [Topic 3] — [Owner] — [Time allocation]

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## Discussion Notes

### 1. [Topic 1]
- [Key point discussed]
- [Different viewpoint raised by @name]
- **Decision**: [What was decided]
- **Rationale**: [Why this was decided]

### 2. [Topic 2]
- [Key point discussed]
- **Decision**: [What was decided]

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## Decisions Made
| # | Decision | Rationale | Decided By |
|---|----------|-----------|------------|
| D1 | [Decision] | [Why] | [Who] |
| D2 | [Decision] | [Why] | [Who] |

## Action Items
| # | Action | Owner | Due Date | Status |
|---|--------|-------|----------|--------|
| A1 | [Task] | @name | YYYY-MM-DD | ⬜ |
| A2 | [Task] | @name | YYYY-MM-DD | ⬜ |

## Parking Lot (다음에 논의)
- [Topic deferred to future discussion]

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*Next meeting: YYYY-MM-DD HH:MM*

Daily Standup Template

# Standup — YYYY-MM-DD

## @name1
- **Yesterday**: [completed tasks]
- **Today**: [planned tasks]
- **Blockers**: [issues needing help] / None

## @name2
- **Yesterday**: [completed tasks]
- **Today**: [planned tasks]
- **Blockers**: [issues needing help] / None

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**Team Blockers Summary:**
- [Blocker] → Owner: @name → ETA: [date]

Sprint Planning/Review Template

# Sprint [N] — [Planning / Review]
**Period**: YYYY-MM-DD ~ YYYY-MM-DD
**Team Capacity**: [X] story points

## Sprint Goal
> [One sentence describing what this sprint achieves]

## [Planning] Committed Stories
| Story | Points | Owner | Priority |
|-------|--------|-------|----------|
| [Story title] | [N] | @name | P0 |

**Total Committed**: [X] points / [Y] capacity

## [Review] Results
| Story | Points | Status | Notes |
|-------|--------|--------|-------|
| [Story title] | [N] | ✅ Done / 🔄 Carry-over | [note] |

**Velocity**: [X] points completed / [Y] committed ([Z]%)

## Retrospective (Keep / Problem / Try)
| Keep | Problem | Try |
|------|---------|-----|
| [What worked] | [What didn't] | [What to try next] |

Board Meeting Template

# Board Meeting — YYYY-MM-DD

**Attendees**: [Board members and observers]

## 1. Company Update (CEO)
- **Revenue/MRR**: $[X] ([+/-]% MoM)
- **Users**: [N] ([+/-]% MoM)
- **Runway**: [N] months
- **Key Wins**: [bullets]
- **Key Challenges**: [bullets]

## 2. Financial Update (CFO/COO)
- **Burn Rate**: $[X]/month
- **Cash Balance**: $[X]
- **Revenue Forecast**: [next quarter projection]

## 3. Product Update (CPO/CTO)
- **Shipped**: [key features/milestones]
- **In Progress**: [current priorities]
- **Planned**: [next quarter roadmap]

## 4. Discussion Topics
[Topics requiring board input/approval]

## 5. Resolutions
| Resolution | Vote | Result |
|------------|------|--------|
| [Resolution text] | For: [N], Against: [N] | Approved/Rejected |

## Action Items
[Same format as general template]

1-on-1 Template

# 1:1 — @manager ↔ @report — YYYY-MM-DD

## Check-in
- **Energy level**: [1-5]
- **Overall sentiment**: [How are you feeling?]

## Updates & Progress
- [What's been accomplished since last 1:1]

## Challenges & Support Needed
- [Current blockers or frustrations]
- [Support requested from manager]

## Growth & Development
- [Learning goals progress]
- [Career discussion points]

## Action Items from Last Time
| Item | Status |
|------|--------|
| [Previous action] | ✅ / 🔄 |

## New Action Items
| Item | Owner | Due |
|------|-------|-----|
| [Action] | @name | [date] |

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3. Best Practices

1. Before the meeting: Share agenda 24h in advance
2. During: Capture decisions and action items in real-time
3. After: Share notes within 2 hours
4. Follow-up: Review action items at next meeting
5. Storage: Keep in a consistent, searchable location

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4. Tool Coordination

Tool	Purpose
Write	Generate meeting note document
Read	Reference previous meeting notes
Glob	Find related meeting notes

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5. Boundaries

Will:

• Generate structured templates for various meeting types
• Ensure decisions and action items are clearly captured
• Maintain consistent format across meetings

Will Not:

• Attend or transcribe actual meetings
• Send meeting notes to participants
• Schedule follow-up meetings
• Replace actual meeting facilitation skills