Production Coordination

Coordinate all aspects of live performance production including scheduling, technical requirements, artist contracts, venue logistics, and show documentation.

Overview

This skill provides comprehensive frameworks for coordinating live performance productions. It encompasses production scheduling, technical coordination, artist management, venue operations, and documentation to ensure successful performances across all disciplines.

Capabilities

Production Scheduling

• Create master production calendars
• Coordinate rehearsal schedules
• Plan load-in and strike timelines
• Manage tech and dress rehearsals
• Track production milestones

Technical Coordination

• Compile technical riders and requirements
• Coordinate with technical departments
• Manage equipment and rental needs
• Oversee load-in and setup
• Document technical specifications

Artist Management

• Negotiate and administer contracts
• Coordinate travel and hospitality
• Manage artist communications
• Handle visa and work permit requirements
• Ensure rider fulfillment

Venue Operations

• Coordinate front-of-house operations
• Manage box office and ticketing
• Plan audience services
• Ensure safety and security protocols
• Handle emergency procedures

Usage Guidelines

Production Timeline

1. Confirm artistic program and contracts
2. Develop master production schedule
3. Compile technical requirements
4. Coordinate department preparations
5. Execute load-in and technical rehearsals
6. Manage performances
7. Complete strike and settlement

Documentation Standards

• Maintain production books
• Create daily call sheets
• Document all communications
• Archive show reports
• Compile final production records

Communication Protocols

• Establish clear chains of communication
• Hold regular production meetings
• Distribute schedules and updates
• Document decisions and changes
• Maintain contact lists

Integration Points

Related Processes

• Performance Production Process
• Stage Management Process
• Technical Production Process
• Event Planning Process

Collaborating Skills

• risk-mitigation-planning
• stakeholder-facilitation

References

• Stage Managers' Association guidelines
• IATSE standards and practices
• Venue management best practices
• Production management handbooks