Organize Reports Command

Command: /workspace:reports

Automated report organization and management system that categorizes, archives, and optimizes all validation, quality, and analysis reports with intelligent cleanup and searchable storage.

How It Works

1. Report Discovery: Scans repository for all report files and analyzes content
2. Intelligent Categorization: Classifies reports by type, importance, and relevance
3. Organized Storage: Moves reports to structured directory hierarchy
4. Automated Archival: Archives old reports based on retention policies
5. Duplicate Management: Identifies and merges duplicate or redundant reports
6. Search Indexing: Creates searchable metadata index for all reports
7. Cleanup Optimization: Removes obsolete files and optimizes storage

Usage

Basic Organization

# Organize all reports with default settings
/workspace:reports

# Quick organization (current reports only)
/organize-reports --quick

# Deep organization (includes archival and compression)
/organize-reports --deep

Advanced Organization Options

# Custom organization with specific rules
/organize-reports \
  --archive-policy 90days \
  --compress-old \
  --remove-duplicates \
  --create-index

# Organize specific report types
/organize-reports --type validation
/organize-reports --type quality,performance

# Organize by date range
/organize-reports --date-range "2024-01-01..2024-01-31"
/organize-reports --older-than 30days

Dry Run and Preview

# Preview organization without making changes
/organize-reports --dry-run

# Show detailed analysis before organizing
/organize-reports --analyze

# Interactive mode with confirmation prompts
/organize-reports --interactive

Organization Structure

Target Directory Structure

.data/reports/
+-- current/                    # Active reports (last 30 days)
|   +-- validation/            # Plugin validation reports
|   |   +-- plugin-validation-2024-01-15.md
|   |   +-- claude-plugin-validation-2024-01-14.md
|   |   +-- installation-validation-2024-01-13.md
|   +-- quality/               # Quality assessment reports
|   |   +-- code-quality-2024-01-15.md
|   |   +-- standards-compliance-2024-01-14.md
|   |   +-- best-practices-2024-01-13.md
|   +-- performance/           # Performance analysis reports
|   |   +-- execution-time-analysis-2024-01-15.md
|   |   +-- resource-usage-2024-01-14.md
|   +-- security/              # Security scan reports
|   |   +-- vulnerability-scan-2024-01-15.md
|   |   +-- dependency-security-2024-01-14.md
|   +-- testing/               # Test execution reports
|   |   +-- test-coverage-2024-01-15.md
|   |   +-- test-results-2024-01-14.md
|   +-- summary/               # Executive summary reports
|       +-- weekly-summary-2024-01-15.md
|       +-- monthly-report-2024-01-01.md
+-- recent/                     # Recent reports (30-90 days)
|   +-- 2024-01/               # Monthly organization
|   |   +-- validation/
|   |   +-- quality/
|   |   +-- performance/
|   +-- 2023-12/
+-- archive/                    # Archived reports (90+ days)
|   +-- 2023/                  # Yearly organization
|   |   +-- Q1/               # Quarterly organization
|   |   |   +-- validation/
|   |   |   +-- quality/
|   |   |   +-- performance/
|   |   +-- Q2/
|   |   +-- Q3/
|   |   +-- Q4/
|   +-- 2022/
+-- templates/                  # Report templates
|   +-- validation-template.md
|   +-- quality-template.md
|   +-- performance-template.md
+-- metrics/                    # Aggregated metrics and trends
|   +-- quality-trends.json
|   +-- performance-metrics.json
|   +-- validation-history.json
+-- index/                      # Search indices and metadata
    +-- reports-index.json
    +-- search-index.json
    +-- metadata-db.json

Command Line Options

Organization Mode

--quick                   # Quick organization (current reports only)
--deep                    # Deep organization (includes archival, compression)
--analyze                 # Analyze reports without organizing
--dry-run                 # Preview changes without executing
--interactive             # Interactive mode with confirmations

Report Selection

--type <types>           # Specific report types to organize
                         # Values: validation,quality,performance,security,
                         #         testing,documentation,summary
                         # Default: all

--date-range <range>     # Date range for reports (YYYY-MM-DD..YYYY-MM-DD)
--older-than <period>    # Reports older than period (e.g., 30days, 3months)
--newer-than <period>    # Reports newer than period
--pattern <pattern>      # File pattern matching (glob)

Archival Options

--archive-policy <policy> # Archival retention policy
                           # Values: 30days, 60days, 90days, 6months, 1year
                           # Default: 90days

--compress-old           # Compress reports older than archival period
--compress-level <level> # Compression level (1-9, default: 6)

--keep-critical          # Keep critical reports indefinitely
--keep-high-importance   # Keep high importance reports longer

Cleanup Options

--remove-duplicates      # Remove duplicate reports
--merge-similar          # Merge similar reports
--remove-obsolete        # Remove superseded reports
--cleanup-temp           # Clean temporary and intermediate files

--storage-limit <size>   # Maximum storage usage (e.g., 500MB, 2GB)
--free-space <size>      # Target free space to maintain

Index and Search

--create-index           # Create searchable index
--update-index           # Update existing index
--rebuild-index          # Rebuild index from scratch

--extract-metadata       # Extract and store metadata
--generate-thumbnails    # Generate report thumbnails/summaries
--create-summaries       # Generate executive summaries

Output Control

--verbose                # Detailed output logging
--quiet                  # Minimal output
--summary                # Show organization summary only
--report-file <file>     # Save detailed report to file

--json-output            # Output in JSON format
--csv-output             # Output in CSV format

Workflow Stages

Stage 1: Report Discovery (10-30 seconds)

Scans and identifies:

• All report files in repository
• Report types based on content analysis
• File metadata (size, dates, hashes)
• Duplicate or similar reports

Output:

============================================================
REPORT DISCOVERY
============================================================

📁 Report Files Found: 18
+- Root Directory: 3 files
+- Subdirectories: 15 files
+- Hidden Reports: 0 files

📊 Report Types Detected:
+- Validation Reports: 6
+- Quality Reports: 4
+- Performance Reports: 3
+- Plugin Reports: 2
+- Security Reports: 1
+- Summary Reports: 2

🔍 Analysis Results:
+- Total Size: 2.4 MB
+- Duplicate Files: 2
+- Obsolete Reports: 1
+- Critical Reports: 3
+- High Importance: 7

⏱ Discovery completed in 23 seconds

Stage 2: Categorization and Analysis (30-60 seconds)

Analyzes and categorizes:

• Report content and structure
• Importance and relevance scoring
• Date-based categorization
• Cross-reference relationships

Output:

============================================================
CATEGORIZATION ANALYSIS
============================================================

📋 Classification Results:
+- Current Reports (≤30 days): 8 files
+- Recent Reports (30-90 days): 6 files
+- Archive Candidates (>90 days): 4 files
+- Template Files: 0 files

🎯 Importance Distribution:
+- Critical Issues: 3 reports
|  +- Security vulnerabilities
|  +- Breaking validation failures
|  +- Critical quality issues
+- High Priority: 7 reports
+- Medium Priority: 5 reports
+- Low Priority: 3 reports

🔗 Report Relationships:
+- Related Report Groups: 4
+- Duplicate Pairs: 2
+- Sequential Reports: 3
+- Cross-References: 12

📈 Quality Metrics:
+- Average Report Score: 82/100
+- Completeness Rate: 94%
+- Consistency Score: 88%
+- Actionability Index: 76%

⏱ Categorization completed in 47 seconds

Stage 3: Organization Execution (1-3 minutes)

Executes organization:

• Creates directory structure
• Moves files to appropriate locations
• Updates file names and metadata
• Creates cross-references and links

Output:

============================================================
ORGANIZATION EXECUTION
============================================================

📂 Directory Structure Created:
+- .data/reports/current/validation/ [PASS]
+- .data/reports/current/quality/ [PASS]
+- .data/reports/current/performance/ [PASS]
+- .data/reports/recent/2024-01/ [PASS]
+- .data/reports/archive/2023/Q4/ [PASS]
+- .data/reports/metrics/ [PASS]

📁 Files Organized:
+- Current Reports: 8 files moved
+- Recent Reports: 6 files moved
+- Archived Reports: 4 files moved
+- Duplicates Removed: 2 files
+- Obsolete Reports: 1 file removed

🏷️ File Naming Applied:
+- Standardized format: {type}-{date}-{id}.md
+- Consistent date format: YYYY-MM-DD
+- Unique identifiers added: 12 files
+- Metadata embedded: 18 files

🔗 Cross-References Created:
+- Related reports linked: 12 links
+- Sequential reports grouped: 3 groups
+- Summary reports updated: 2 summaries
+- Index entries created: 18 entries

📊 Storage Optimization:
+- Space Saved: 156 KB (6.5% reduction)
+- Compression Applied: 4 files
+- Duplicates Removed: 320 KB
+- Index Size: 45 KB

🎯 Organization Status: SUCCESS
⏱ Organization completed in 2.1 minutes

Stage 4: Index Creation and Search (30-60 seconds)

Creates search infrastructure:

• Full-text search index
• Metadata database
• Cross-reference map
• Trend analysis data

Output:

============================================================
SEARCH INDEX CREATION
============================================================

🔍 Search Index Built:
+- Full-Text Index: 18 documents indexed
+- Metadata Database: 18 records
+- Cross-Reference Map: 32 relationships
+- Trend Data: 6 months of history

📊 Index Statistics:
+- Total Terms: 3,247 unique terms
+- Document Count: 18 reports
+- Average Document Size: 15.2 KB
+- Index Size: 127 KB
+- Search Speed: <50ms average

🎯 Search Capabilities:
+- Content Search: Full-text search across all reports
+- Metadata Search: Search by type, date, importance
+- Trend Analysis: Track metrics over time
+- Comparative Analysis: Compare similar reports
+- Custom Queries: Advanced search with filters

📈 Analytics Data Generated:
+- Quality Trends: Monthly quality score progression
+- Issue Patterns: Common issues and frequencies
+- Resolution Times: Average time to address issues
+- Improvement Metrics: Progress tracking over time

🔗 Integration Ready:
+- CLI Search Interface: Available
+- Web Dashboard: Optional
+- API Access: RESTful API available
+- Export Formats: JSON, CSV, PDF

🎯 Index Creation: SUCCESS
⏱ Index creation completed in 54 seconds

Search and Retrieval

Built-in Search Commands

# Search by content
search-reports "validation failed" --type validation

# Search by metadata
search-reports --importance critical --date-range "2024-01-01..2024-01-31"

# Trend analysis
analyze-trends --metric quality_score --period monthly

# Generate summaries
generate-summary --type validation --period "last_30_days"

# Compare reports
compare-reports --type validation --date-range "2023-12..2024-01"

Search Query Examples

# Find critical security issues
search-reports "security vulnerability" --importance critical --type security

# Track quality improvements
search-reports --type quality --metric score --trend improving

# Find all validation reports from January
search-reports --type validation --date 2024-01

# Generate performance summary
generate-summary --type performance --format markdown --output performance-summary.md

Integration with Other Commands

With Validation Commands

# Run validation then organize results
/validate-fullstack
/organize-reports --type validation --quick

With Quality Commands

# Quality check with report organization
/quality-check
/organize-reports --type quality --create-index

With Learning Commands

# Analyze patterns and organize findings
/auto-analyze
/organize-reports --deep --extract-metadata

Retention Policies

Default Retention Rules

retention_policies:
  current_reports:
    duration: 30 days
    compression: false
    backup: true

  recent_reports:
    duration: 90 days
    compression: true
    backup: true

  archived_reports:
    duration: 1 year
    compression: true
    backup: true

  critical_reports:
    duration: permanent
    compression: false
    backup: true
    multiple_copies: true

Custom Retention Rules

# Set custom retention policy
/organize-reports \
  --archive-policy 6months \
  --keep-critical \
  --compress-old \
  --storage-limit 1GB

Best Practices

Regular Organization

• Daily: Quick organization of new reports
• Weekly: Deep organization with archival
• Monthly: Index rebuilding and optimization
• Quarterly: Complete cleanup and retention review

Storage Management

• Monitor storage usage regularly
• Set appropriate retention policies
• Compress old reports to save space
• Maintain backups of critical reports

Search Optimization

• Update index regularly
• Use descriptive file names
• Add relevant metadata and tags
• Create executive summaries for quick reference

Troubleshooting

Common Issues

Insufficient Permissions:

# Check permissions
ls -la .data/reports/
# Fix permissions
chmod -R 755 .data/reports/

Storage Space Issues:

# Check disk usage
df -h
# Free up space
/organize-reports --compress-old --archive-policy 30days

Search Index Corruption:

# Rebuild index
/organize-reports --rebuild-index

Recovery Procedures

Lost Reports:

# Check for moved files
find . -name "*validation*" -type f
# Restore from backup if available

Damaged Index:

# Remove corrupted index
rm -f .data/reports/index/*.json
# Rebuild from scratch
/organize-reports --rebuild-index --deep

Integration with Learning System

The Report Organizer learns from organization patterns to improve future operations:

Pattern Learning:

• Optimal categorization rules for different report types
• User preferences for report organization and access
• Common report patterns and relationships
• Storage optimization strategies based on usage

Continuous Improvement:

• Improved duplicate detection algorithms
• Better relevance scoring for reports
• Enhanced search result ranking
• Optimized retention policies

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Version: 1.0.0 Platform: Cross-platform (Windows, Linux, Mac) Dependencies: Standard file system tools Integration: Works with all validation and quality reporting commands